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Office Manager / Full Charge Bookkeeper
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Trinity Flatwork, LLC
Chesterfield, MO (In Person)
$85,000 Salary, Full-Time
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Job Description
Office Manager / Full-Charge Bookkeeper Position Overview We are seeking a highly organized, detail-oriented, and experienced Office Manager / Full-Charge Bookkeeper to oversee the daily administrative and financial operations of our growing concrete company. This position plays a critical role in maintaining efficient office operations, ensuring accurate financial reporting, and supporting management in achieving company goals. The ideal candidate will be a proactive problem solver with strong bookkeeping expertise, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Qualifications Minimum of 10 years of office management and bookkeeping experience. Associate's or Bachelor's degree in Business, Accounting, or a related field preferred. Proficiency with accounting software; 10 years QuickBooks experience required. Strong knowledge of Accounts Payable and Accounts Receivable General Ledger Accounting Bank and Balance Sheet Reconciliations Payroll Processing Financial Reporting Excellent organizational, communication, and time-management skills. Ability to handle confidential information with professionalism and discretion. Self-motivated, dependable, and capable of working independently. Key Responsibilities Financial Management Manage Accounts Payable and ensure vendor invoices are processed accurately and on time. Oversee Accounts Receivable and collections activities. Process weekly payroll, including union dues, benefits, and payroll reporting. Prepare and submit payroll tax and A/R deposits. Perform monthly bank reconciliations and general ledger reconciliations. Prepare journal entries and maintain accurate accounting records. Generate monthly financial statements and assist with financial analysis. Support budgeting and forecasting activities. Administrative Operations Serve as the primary administrative liaison between office staff, field personnel, vendors, and management. Coordinate onboarding and employee records for new hires. Manage fleet administration, including vehicle registrations, insurance documentation, licensing, and tracking systems. Process incoming mail and maintain company records. Coordinate with the company's CPA and other professional service providers. Assist with insurance administration, including Workers' Compensation, General Liability, and related policies. Leadership & Support Support company leadership by improving office procedures and operational efficiency. Work closely with the President, General Manager, Superintendent, Contract Administrator, and Administrative Assistant to ensure smooth daily operations. Provide administrative leadership and support to the office team. Please bring references for consideration.