Job Summary:

The Office Administrator is responsible for providing administrative support and coordination for AIS Infrastructure projects. This position plays a crucial role in ensuring the smooth start-up and execution of construction and industrial services projects. This employee will work mostly in the trailer office on construction sites and must possess a strong knowledge of administrative tasks and procedures and adhere to AIS Infrastructure's safety standards and protocols. Coordinate and schedule meetings, appointments, and project-related activities. Assist with the preparation, editing, and distribution of project documentation and reports. Maintain and organize project files, records, and documentation in both physical and electronic formats. Work closely with local and state agencies to help deal with permitting, registering bonds, etc. Prepare and process project-related invoices, purchase orders, and expense reports. Assist with project logistics, including equipment and material procurement and coordination.

Requirements and Education:

Must have valid driver's license. Proficiency in office administration and procedures. Familiarity with relevant tools, equipment, or software used in the construction and industrial services industry. Excellent organizational and time management, as well as communication and coordination skills. Strong attention to detail and accuracy. Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems. Ability to prioritize and multitask in a fast-paced environment, as well as adapt to new software or technology platforms. Problem-solving and critical thinking abilities. Ability to work independently as well as collaboratively within a team.

Preferred Requirements and Education:

High school diploma or equivalent (associate degree preferred). 2+ years of experience in an administrative support role in construction or industrial services (heavy civil construction experience is a plus). Experience in client management or customer service is a plus.

Benefits:

We are dedicated to our employees' well-being and believe that every one of our employees has the right to work in an environment that is safe, welcoming, and inclusive. Because of this, we offer a competitive salary and comprehensive benefits package that includes: Medical, Dental, Vision 401k with a Discretionary Company Match & 100% Immediate Vesting Company Paid Life and AD&D policy. (Voluntary Buy-up options) Short & Long-Term Disability Paid Time Off (PTO) Paid Holidays

AND MORE!

EEO Statement AIS Infrastructure Group is an Equal Opportunity Employer. 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Office Administrator - Heavy Civil Construction with AIS Infrastructure