Office Manager/Administrative Assistant

Office Manager/Administrative Assistant Pearl, MS Job Details Full-time 5 days ago Qualifications Google Workspace Expense management ADP Administrative experience Supervising experience Team management Vendor relationship management Organizational skills Contracts Vendor contract management Clerical experience Procurement contract negotiation Full Job Description Job Overview We are seeking a dynamic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This vital role involves overseeing daily administrative tasks, coordinating vendor relationships, and supporting overall office efficiency. The ideal candidate will possess excellent communication and organizational skills, a proactive attitude, and experience in office management within a fast-paced setting. Join us to help create an engaging, productive workspace where team members can thrive and achieve their best! Duties Oversee daily office operations, ensuring a seamless workflow and efficient environment for all staff members Handle vendor management including negotiating contracts, processing invoices, and maintaining supplier relationships Payroll processing and expense tracking Oversee human resources functions such as onboarding new employees, managing employee records, and creating/supporting HR policies Manage desk responsibilities including multi-line phone systems, greeting visitors with professional phone etiquette, and handling clerical tasks like filing and document organization Support office budgeting efforts by monitoring expenses and preparing reports for leadership review Ensure compliance with office policies and procedures while fostering a positive work environment Requirements Proven experience in office management or administrative roles with supervisory responsibilities Strong organizational skills with the ability to multitask effectively in a fast-paced setting Excellent communication skills—both verbal and written—to interact professionally with staff, vendors, and visitors Proficiency with ADP systems, including payroll and onboarding processes Experience with vendor negotiations, and contract management Knowledge of human resources practices including onboarding, employee records management, and training development Familiarity with Google Suite Ability to handle confidential information discreetly while demonstrating strong attention to detail

Work Location:

In person