Office Administrator

Job Summary We are seeking a detail-oriented, proactive, mission-driven, part-time Administrative Assistant to join our team. In this role, you will be the backbone of our office, ensuring that our daily operations run smoothly so that our advocacy team can focus on their critical work. You are the first point of contact for our community members, volunteers, and partners, serving as a positive and professional representative of our organization. Duties Manage daily office tasks, including answering phones, meeting visitors, ordering supplies, and maintaining an organized, professional workspace. Process incoming mail, invoices, verify project-related expenses against contracts, and prepare monthly expense documentation for the bookkeeper. Assist with email correspondence and help distribute updates to our membership base Maintain physical and electronic filing systems, ensuring that project documents, invoices, and records are accurate and easily accessible Provide administrative support for Board of Directors and committee meetings, including preparing board packets, coordinating meeting logistics, and recording/distributing meeting minutes Coordinate and prepare materials to prepare materials for meetings, public hearings, presentations, and advocacy campaigns. Maintain CBF calendar of policy and community meetings, board meetings, and important Flathead events Liaise with vendors, customers, and internal team members to ensure clear communication and smooth coordination. Maintain and update the organizational constituent database (CRM), including recording donations, volunteer hours, and community outreach contacts to ensure accurate communication records Coordinate with leadership to source social-ready assets and ensure all posts align with CBF guidelines Update all social media platforms regularly, ensuring that all profiles contain accurate, up-to-date, and complete information, including business details, branding elements, and relevant features for each platform Track social media KPIs (reach, impressions, engagement rate, follower growth, clicks, and leads) to evaluate performance Qualifications A genuine commitment to the protection of the Flathead Valley's environment, water quality, and sustainable future Proven experience in an administrative or office support role Able to work independently and as a team with strong organization and follow through skills Self motivated with exceptional attention to detail Strong problem-solving mindset and ability to anticipate needs. Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets, Gmail), and virtual communication tools (Zoom, etc). Aptitude for social media and learning new software or databases is a plus Excellent written and verbal communication skills, with a friendly, professional, and accessible tone Trustworthy, discreet, and comfortable handling confidential information Positive, can-do attitude and a team-first mentality Join us as an Office Administrator and become a key contributor to our vibrant team! Your energy, organizational prowess, and dedication will help create a seamless office environment where everyone can thrive. We value proactive individuals who take initiative and bring positive momentum to our workplace every day.

Pay:

$20.00 - $23.00 per hour

Work Location:

In person