Front Office Coordinator/Manager

Front Office Coordinator/Manager Whitefish, MT Job Details Full-time From $22 an hour 2 days ago Benefits Health insurance 401(k) Paid time off 401(k) matching Qualifications Organizing events Teamwork Internal controls Maintaining an organized workspace Guest relations Operations management Phone communication Greeting customers Filing Mid-level Administrative experience Task prioritization Data entry Clerical experience Productivity software Office management Clean workspace maintenance Equipment inventory management Time & attendance systems Communication skills Time management Kitchen organization Office experience Client interaction via phone calls Full Job Description Reports to:

VP Of Finance/HR and Operations Manager Job Type:

Full-time (40hrs/week), Monday-Thursday 7:45am-5pm (Fridays 7:45am-noon)

Pay:

Starting at $22/hr, increased with experience Who we are: Denman Construction is a fun, professional, hard-working, family-owned & operated residential building company that has operated in the Flathead Valley for over 40 years. We are continually growing and strive to provide a high level of quality and service through planning, organization and teamwork while adhering to our core values of Integrity, Humility, Care, Excellence & Commitment .

Mission:

"We are devoted to creating exceptional client experiences through trusted, lifelong relationships. From design to completion and beyond, our dedicated team guides each decision with quality and integrity at every step." Who you are: Friendly & professional, with a strong initiative to go above and beyond for the benefit of our clients and our team

• You have a positive attitude and a strong administrative background
• You can adhere to our Core Values and understand the big picture
• You are a self starter with strong initiative that likes to work at a faster pace than average
• You have the ability to work both independently and to assist the team
• You are very organized and have attention to detail and follow-through
• You have the ability to multitask, while prioritizing responsibilities and deadlines
• You are eager to learn and grow with us, with a strong customer service minded attitude Who we are together: A purpose driven team, working together to provide our clients with an exceptional client experience from start to finish.

What you will do:

Serve as the point person on the following responsibilities Culture ambassador Create welcoming and inclusive work environment Oversee client experience in office

• Greeting walk-in clients, subcontractors and guests with a smile and assisting them as needed
• Answering the phone and routing callers to the appropriate in-office or field employee
• Assist team members with internal communication and needs Financial Assistance
• Electronic invoice collecting and uploading
• Subcontractor Lien Waiver & Insurance Tracking
• Electronic timecard system tracking Oversee General Office Operations Manages, orders, and maintains inventory of office supplies and equipment Maintains tidiness of the front desk, lobby, conference room and kitchen so it is presentable for guests (including coffee preparation and dishwasher loading/unloading) Oversees coordination of outside cleaning service Manages incoming and outgoing correspondence, including emails mail and packages Data entry, Filing, copying, and general office responsibilities Assist team members with meeting preparation Assist team in helping plan and execute company events Additional projects and tasks as assigned

Required Qualifications:

Minimum 3 years of Administrative Experience Strong organizational and planning skills Solid skills in enforcing internal controls and procedures Excellent communication (verbal & written) skills with solid documentation Proficient in MS Office and ability to become familiar with new software and office equipment Proven office administrative experience Knowledge of office responsibilities, systems, and procedures Excellent time management skills and ability to multitask and prioritize responsibilities Strong attention to detail and problem solving skills

Pay:

From $22.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Health insurance Paid time off

Work Location:

In person