Office Manager

Office Manager

SUNLIGHT BATTERIES USA INC

Office Manager Position Summary The Office Manager supports daily office operations by creating a positive experience for employees and visitors, maintaining an organized and efficient workplace, and assisting with facilities needs and onsite events. This role also handles administrative tasks such as supply management, scheduling, and entering facility‑related invoices for processing. The ideal candidate is customer‑focused, detail‑oriented, and able to coordinate multiple tasks in a fast‑paced environment. Key Responsibilities Front Office & Visitor Experience Greet and assist visitors, vendors, and guests, ensuring a professional, welcoming experience. Manage visitor check‑in procedures and coordinate with IT related to building security as needed. Answer and route incoming calls, emails, and general office inquiries. Office & Facility Coordination Support day‑to‑day office operations including stocking supplies, distributing mail, and maintaining shared spaces. Ensure lobbies, kitchens, and conference rooms remain clean, organized, and ready for use. Communicate with building management or vendors regarding facility issues, service needs, and maintenance requests. Enter facility‑related invoices into the accounting system for timely processing and maintain basic expense tracking. Event Support & Employee Engagement Assist with planning and executing onsite events, meetings, and employee engagement activities. Coordinate room reservations, catering, setup/teardown, and event logistics. Provide day‑of event support to ensure smooth operations. Administrative Support Assist with scheduling, data entry, document preparation, and general administrative tasks. Support new hire onboarding by preparing workspaces, supplies, badges, and completing office orientation activities. Maintain and update office procedures, records, and process documentation. Arrange travel and manage travel budget Printing & distributing office notices Scheduling and maintaining C-Suite level calendars.

Qualifications Required:

Experience in administrative support, office coordination, or a customer-facing role. Strong verbal and written communication skills. Exceptional organization and multitasking abilities. Proficiency with Microsoft 365 and basic office equipment.

Preferred:

Experience supporting facilities, vendor coordination, or events. Comfort entering invoices or handling basic expense transactions. Ability to work proactively in a service-oriented environment. Key Competencies Customer Service Orientation Organization & Prioritization Communication & Collaboration Initiative & Problem-Solving Attention to

Detail Benefits:

Competitive PTO Policy 401K match up to 6% HSA contributions for employees and families Progressive Paternity and Maternity leave Equal Employment Opportunity Statement Sunlight Batteries USA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.