Office Administrator

Job Title:

Office Coordinator Job Description We are seeking a dedicated office coordinator with experience in sales support, customer service, or administrative roles. Experience in construction, manufacturing, or related industries is a plus. The ideal candidate will have strong communication and organizational skills, proficiency with office software and CRM systems, and the ability to manage multiple tasks while prioritizing effectively. Responsibilities Prepare accurate, timely quotes for products and services based on customer requirements and established pricing guidelines. Collaborate with the sales team to ensure quotes reflect correct specifications, quantities, and pricing. Follow up with customers regarding pending quotes and address any questions or adjustments. Deliver exceptional customer service by responding to inquiries, resolving issues, and handling concerns professionally and efficiently. Maintain positive, ongoing relationships with customers to ensure needs are met and expectations exceeded. Process orders, monitor order status, and provide timely updates to customers. Answer incoming phone calls promptly and professionally, directing inquiries as needed. Provide customers and potential clients with information about products, services, and order updates. Adhere to established sales processes to ensure consistency and efficiency in handling inquiries, processing orders, and managing customer relationships. Assist the sales team with administrative tasks such as maintaining accurate records and updating CRM systems. Support project management activities by tracking milestones, coordinating with internal teams, and helping ensure timely delivery of products. Essential Skills Strong communication and organizational abilities Proficiency with office software and CRM systems Ability to manage multiple tasks and prioritize effectively Understanding of sales processes and basic project management principles Additional Skills & Qualifications Familiarity with products and services in construction, manufacturing, or similar industries Certifications in customer service or administrative support High school diploma or equivalent Additional coursework or certification in business administration or related fields Work Environment The role involves prolonged periods of sitting, along with occasional bending and stretching. Sufficient eye-hand coordination and manual dexterity are required to operate office equipment such as a keyboard, photocopier, telephone, and calculator. The ability to lift up to 20 lbs is also necessary. Job Type & Location This is a Contract to Hire position based out of Bismarck, ND. Pay and Benefits The pay range for this position is $21.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bismarck,ND.

Application Deadline This position is anticipated to close on Apr 15, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.