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Office Administrator/Bookkeeper
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Gottesman & Hollis, P.A.
Nashua, NH (In Person)
Full-Time
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Job Description
Office Administrator/Bookkeeper Gottesman & Hollis, P.A. - 2.0 Nashua, NH Job Details Full-time 9 hours ago Benefits Dental insurance 401(k) Paid time off Vision insurance Retirement plan Qualifications Filing Administrative experience High school diploma or GED Data entry Law office Full Job Description Role Description The Office Administrator is a full-time, on-site role based in Nashua, NH. This role is responsible for managing daily office operations, including answering phones, greeting clients, handling mail, preparing billing and invoices, and handling the bookkeeping for the office. The Office Administrator will support attorneys and staff with administrative tasks such as document preparation, data entry, and coordination of meetings. Additional responsibilities include monitoring office supplies, coordinating maintenance of office equipment, and assisting with basic billing or recordkeeping tasks as needed. The role requires consistent, professional communication with clients, vendors, and internal team members, ensuring a smooth and welcoming office environment. Qualifications Strong Administrative Assistance and Office Administration skills to manage calendars, organize files, and support day-to-day legal office operations. Prior bookkeeping experience is preferred. Proficiency with Office Equipment, including copiers, scanners, multi-line phone systems, and basic troubleshooting of common issues. Effective Communication and Customer Service skills to interact professionally with clients, visitors, and colleagues in person, by phone, and in writing. Comfort using common office software (Microsoft Office) and the ability to learn legal practice management or case management systems (Smokeball). Excellent attention to detail, organization, and time management, with the ability to prioritize multiple tasks in a fast-paced environment. High level of professionalism, discretion, and confidentiality when handling sensitive client and case information. Previous experience in a law office or other professional services environment is preferred but not required. High school diploma or equivalent required; additional training or education in business administration, legal studies, or a related field is a plus. Bookkeeping tasks using QuickBooks and Smokeball to track expenses and invoices Provide excellent customer support by addressing inquiries via phone or email, ensuring timely resolution of issues Attention to detail for proofreading documents and maintaining accurate records