Office Operations Manager

We are looking for an Office Operations Manager to support daily business functions for a property management organization in Bed Minster, New Jersey. This position is ideal for someone who thrives in a hands-on office setting, enjoys keeping operations organized, and can move easily between administrative, vendor, tenant, and compliance-related tasks. The right candidate will bring real estate or property management experience, strong attention to detail, and the initiative to step in wherever support is needed.

Responsibilities:

• Oversee the intake, review, and ongoing tracking of common area maintenance applications and supporting records to ensure files remain current and accurate.
• Administer tenant-related applications by confirming completeness, following up on outstanding items, and maintaining clear documentation throughout the process.
• Maintain property, tenant, and vendor information within Yardi, ensuring data is updated consistently and available for reporting and operational use.
• Coordinate vendor relationships, including onboarding support, document collection, status tracking, and day-to-day communication.
• Provide administrative assistance to accounting activities by helping organize invoices, support documentation, and related office workflows.
• Work with municipal offices to help secure permits, approvals, and other required compliance documentation tied to property operations.
• Develop and maintain organized filing systems and spreadsheets for applications, vendor records, lease-related information, and operational reporting.
• Offer broad office and operations support in a small-team environment, taking initiative on emerging priorities and special projects as needed.