Office Administrator Heavy Civil Cedar Grove, NJ Job Details Full-time $25 - $28 an hour 3 hours ago Benefits Dental insurance Vision insurance Flexible schedule Qualifications Microsoft Word Computer operation Microsoft Excel Microsoft Outlook Administrative experience Multi-line phone systems Clerical experience Full Job Description Summary Responsible for general office duties and assistant a/p entry and disbursements/check processing. Essential Duties Front Desk duties including greeting visitors Daily office operations, including overseeing supplies, equipment, and facilities of office Handle multi-line phones Data entry, spreadsheets and word processing using productivity software such as Microsoft Office Support client communication by scheduling appointments, coordinating meetings, and managing correspondence Light typing and processing incoming and outgoing mail Organize files, manage calendars, and support administrative projects to enhance overall office efficiency Utilize computer literacy skills to troubleshoot basic technical issues and ensure seamless office management

A/P Processing:

Assist in A/P Processing (Receipt to invoice matching) and entry Cost allocating/subtotaling of invoices and entry Monthly reoccurring invoice, credit cards and notes payable process, entry and timely payments Processing and filing payments (manual and virtual). Communicate vendors as needed to reconcile accounts Qualifications Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks (MS Access a plus) Technical proficiency with office equipment such as multi-line phone systems, printers, and computers Ability to handle multiple responsibilities simultaneously while maintaining attention to detail Prior experience in clerical / front desk or personal assistant roles is highly desirable

Pay:

$25.00 - $28.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Flexible schedule Vision insurance

Work Location:

In person