Office Administrator

Office Administrator Vitex

LLC - 3.4

Hackensack, NJ Job Details Full-time $50,000 - $65,000 a year 1 hour ago Benefits Profit sharing Continuing education credits Paid holidays Health insurance Dental insurance Paid time off Pension plan Vision insurance Qualifications Office activity coordination Executive administrative support Microsoft Office Bachelor's degree Data entry Office management Full Job Description Company Introduction Vitex is a high-tech company based in northern NJ that specializes in the development and sales of fiber optic transceivers and video over fiber solutions. For more than 22 years, we have proudly developed tailored fiber optic solutions for customers in a wide range of industries, including datacom, telecom, video transport, broadcasting, medical imaging, and data center applications. For more information, please visit www.vitextechcom. Position Description As the Office Admin, you will play a pivotal role in a 10+ people office environment. You will handle bookkeeping, general administrative, and HR recordkeeping duties. You will provide support as needed to management and department teams within the company. Responsibilities •

Office Management:

Oversee daily operations, including mail distribution, office supply management, and coordination with building maintenance and external vendors. •

Executive Support:

Provide high-level assistance to management through calendar management, travel arrangements, and the preparation of professional reports and presentations. •

Workflow Optimization:

Support the integration of AI-driven digital tools and internal systems to modernize and streamline business processes. •

Financial Administration:

Perform basic bookkeeping tasks, including financial data entry, expense reporting, invoice processing, and departmental budget tracking. •

Project Coordination:

Monitor progress on quarterly objectives and ensure all administrative project deadlines are met. •

Records Management:

Maintain comprehensive physical and digital filing systems to ensure data integrity and seamless information retrieval. Qualifications •

Experience:

0-3 years in an office administrative or executive assistant role, ideally within a fast-paced or technical environment. •

Technical Proficiency:

Advanced command of Microsoft 365. Familiarity with AI tools (such as Claude Cowork) is highly desirable; basic knowledge of QuickBooks is a plus. •

Discretion & Integrity:

Proven ability to handle sensitive information regarding company strategy, personnel, and finances with total confidentiality. •

Communication:

Exceptional verbal and written skills, with the ability to draft professional correspondence and engage effectively with key team members. •

Adaptability:

A proactive, "no task is too small" mindset paired with the critical thinking skills necessary to support executive-level goals. • Bachelor's degree required Benefits Benefits for full-time employees include medical and dental insurance, paid holidays, vacation, PTO days, education credits, biannual profit sharing based on company and employee performance and a company-paid retirement pension plan. How to Apply If this job sounds like something you'd love to do, we want to hear from you. Please be sure to write job code "VA-2026" in the subject line and send your letter and resume to .

Pay:

$50,000.00 - $65,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person