Data Entry Manager (Business Office)

Data Entry Manager (Business Office) The School District of South Orange & Maplewood - 3.6 Maplewood, NJ Job Details Full-time 1 day ago Qualifications Computer operation Microsoft Excel Microsoft Outlook Word embeddings

Full Job Description JobID:

2699

Position Type:

Administration/Professional Staff Date Posted:

6/12/2026

Location:

District Office Date Available:

07/01/2026

Closing Date:

Until Filled

DATA ENTRY MANAGER

(Business Office) 1.0 FTE - DISTRICT

AVAILABLE JULY 1, 2026 THE POSITION

The candidate's key tasks are to ensure that all financial operations are conducted in compliance with state, governmental and tax code rules and requirements, with a "no recommendations" audit as the main objective. Other responsibilities include the production of all financial and budgetary reports for the district in a timely and efficient manner. The candidate will apply the principles, methods and procedures used in modern accounting and auditing to improve district financial processes and procedures; maintain the integrity of the accounting system by performing daily system backup and monitoring system access, and maintain the chart of accounts and verify that expenditures are coded properly.

THE QUALIFICATIONS 1.

Degree in Accounting and Business experience required. 2. Computer literate (Systems 3000 experience a plus), and proficiency in MS Word, Excel & Outlook. 3. Working knowledge of financial reporting and public (fund) accounting. 4. Organized, detail oriented and analytical skills. 5. Ability to work as a team member as well as independently. 6. Must be able to multi-task and meet tight schedules. 7. Required criminal history background check and proof of U.S. citizenship or legal resident/immigrant status.

JOB DESCRIPTION REPORTS TO

Business Administrator via Assistant Business Administrator

JOB GOAL

(S) Ensure that all financial operations are conducted in compliance with state, governmental and tax code rules and requirements, with a "'no recommendations" audit as the main objective. Produce all financial and budgetary reports for the district in a timely and efficient manner.

PRIMARY RESPONSIBILITIES 1.

Maintain continuous internal auditing program for all fund accounts to provide proper and accurate accounting and internal accounting. 2. Generate the monthly Board Secretary and Treasury reports accurately and in a timely manner. Be responsible for all internal, district, State and Federal financial reports and to ensure that such reports are filed correctly and in a timely manner. 3. Monitor Special Revenue Fund Expenditures and produce data for periodic fiscal reports. 4. Compile and generate data for trend analysis and budget preparation. 5. Review individual account lines to verify that actual spending does not exceed the budgeted limits. 6. Compile and produce data for the annual reports. (CAFR, DOE Reports, 1099's). 7. Design, manage, and maintain accounting records of the district's assets, liabilities. Create and maintain an up-to-date fixed asset inventory in accordance with

GASB 34. 8.

Liaison with the external auditor to ensure thorough accurate and timely annual audit. Maintain files and records to comply with audit requirements. 9. Apply the principles, methods and procedures used in modern accounting and auditing to improve district financial processes and procedures. Maintain the integrity of the accounting system by performing daily system backup and monitoring system access. 10. Apply the laws, rules, and regulations governing the installation, operation, keeping of accounts and their application to specific situations. Maintain the Chart-of-Accounts and verify that expenditures are coded properly. 11. Conduct in-service programs and training to keep the appropriate staff members proficient in the use of the accounting system. 12. Provide backup support to other Business Office personnel. 13. Other duties as assigned for the efficient operation of the Business Office to help the district increase effectiveness and reduce costs of the ultimate benefit of the educational program.

TERMS OF EMPLOYMENT 12

Months, 1.0 FTE As Per SOMEA Agreement