Pay Growth
?
out of 5
Not enough data
Not enough info to score pay or growth
Office Administrator/Bookkeeper
Job
Divi Electric Inc.
Montville, NJ (In Person)
$51,407 Salary, Full-Time
Review key factors to help you decide if the role fits your goals.
Job Security
?
out of 5
Not enough data
Calculating job security score...
Total Score
55
out of 100
Average of individual scores
Skill Insights
Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
About Us Divi Electric Inc. is a small electrical contracting company known for our commitment to quality, safety, and customer satisfaction. We work on a variety of projects, ranging from large industrial and commercial contracts to smaller residential projects. We're seeking a detail-oriented and organized Office Administrator/Bookkeeper to join our team full-time and support the day-to-day operations of our business. As our Office Administrator/Bookkeeper, you will play a critical role in maintaining the smooth operation of our office, collaborating with our company officers, project managers and more. This role involves a blend of administrative tasks, bookkeeping, and HR support. The ideal candidate will be adaptable, proactive, and able to work independently. About the
Role:
Bookkeeping- Accounts payable - reviewing all bills for errors or discrepancies, maintenance of tax-exempt forms, posting bills for payment.
- Accounts receivable - review incoming payments for discrepancies, posting payments.
- Bank reconciliations.
- Assisting with payroll as needed.
- Prepare and send invoices to clients, collaborate with President and project manager regarding overdue payments.
- Annual preparation of Work in Progress report.
- Communicate and collaborate with our accountant as needed. Office Administration
- Act as primary point of contact for clients, vendors, and internal staff.
- Ordering supplies and as needed.
- Manage vendors for office maintenance.
- Managing mail and maintaining filing systems.
- Supporting project manager and president with administrative tasks supporting open projects.
- Review annual insurance policies, communicate with insurance broker for requests of certificates or changes to policy. HR Support
- Assist with employee recruitment.
- Employee on-boarding, including W4 and I9 Compliance
- Benefits Administration
- Maintaining employee records and tracking employee PTO
- Ensure compliance with company policies and relevant laws and regulations.
- Reporting Worker's Compensation claims when necessary. What we're looking for:
- Experience in office administration, bookkeeping, or related field.
- Excellent organizational and multitasking skills.
- Strong attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
--- What we offer:
- Opportunity to work with a dynamic and collaborative team in a growing company.
- Benefits package includes PTO, health insurance and 401K with matching!
- A casual and positive work environment.