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Office Administrator
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Pristine Collision
Paterson, NJ (In Person)
$46,800 Salary, Full-Time
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Job Description
Overview We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, supporting daily office functions, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to foster an efficient and welcoming workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization. Duties Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette. Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately. Oversee office management tasks including filing, data entry, and maintaining organized records using Microsoft Office and Google Workspace tools. Provide exceptional customer support by addressing inquiries promptly and courteously, both in person and via phone or email. Perform clerical duties such as proofreading documents, scheduling appointments, calendar management, and assisting with bookkeeping using QuickBooks. Support administrative functions like filing, document preparation, and managing office supplies to ensure a well-organized workspace. Assist with personal assistant responsibilities including calendar coordination, appointment setting, and task prioritization to optimize daily workflow. Qualifications Proven office experience with strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Experience with QuickBooks or similar bookkeeping software is preferred. Excellent phone etiquette skills with the ability to handle multi-line phone systems confidently. Bilingual abilities are a plus for effective communication with diverse clients and team members. Strong typing skills combined with computer literacy to perform data entry accurately and efficiently. Previous clerical or administrative experience in a medical or dental reception setting is advantageous. Exceptional customer service skills with a friendly demeanor and professional attitude. Ability to manage time effectively, prioritize tasks, and handle multiple responsibilities simultaneously. Join us as an Office Administrator and become a key part of a vibrant team dedicated to operational excellence!