Princeton Office Manager Oliver's Nannies of Princeton, NJ Princeton, NJ Job Details Full-time $40,000 - $42,000 a year 17 hours ago Benefits Paid time off Qualifications Interpersonal skills Filing Administrative experience Bachelor's degree Clerical experience

Full Job Description Office Manager Objective :

Perform all duties assigned by Executive Management to ensure smooth operational efficiency.

Reports to:

Executive management Primary Responsibilities (including, but not limited to):

• Lead talent acquisition for client families including job posting, resume screening, phone-screenings, interviewing, onboarding and running orientation for all qualified candidates
• Answer and direct all calls for Oliver's Nannies regarding clients, candidates, and staff
• Maintain paper and electronic files and ensure all documents, are prepared and stocked; keep all electronic databases up to date and track expiration of critical documents
• Support efforts regarding client, candidate, and employee management including scheduling, staffing, communications, and more
• Follow-up with monthly check-in's for families and nannies to ensure satisfaction of all parties within childcare plan; ability proceed to next steps from follow-ups and updates
• Track billable hours and process Payroll & Billing for Oliver's Nannies
• Speak with potential new families on inquiry calls; ensure appropriate follow up with communiations and meetings to complete documents and assessments as needed
• Manage office supply list and maintain organization of office space
• Responsible for completion of Client Welcome Calls upon signing of a new family
• Ensure all shifts and schedules are appropriately staffed (including FlexCare & fill-in's)
• Identify & present appropriate candidates to a family through profile selection and schedule and complete potential nanny interviews with a family
• Create & maintain up to date Care Plan information for all families receiving care
• Responsible for evaluating nannies on an annual basis during Annual Evaluation, ensue proper documentation is completed & filed
• Ensure calendars for all families and nannies are updated in a timely manner
• Ensure client satisfaction through completion of emails, phone check ins, and home visits
• Serve in on-call rotation to ensure needs are met during emergency events outside of office hours

Qualifications :

• Ability to work as a team player, multi-task, and work independently
• Able to maintain confidential information
• Excellent communication skills to effectively with the company staff, candidates and client families
• Adaptive to fast-paced work environment and ability to manage dynamic situations

Education and Experience :

• Bachelor's Degree and three years of related work experience strongly preferred in a child care service setting.

Education and experience within administrative, clerical, customer service, communications, client relations, and talent acquisition is also acceptable

Job Type:

Full-time Pay:

$40,000.00 - $42,000.00 per year

Benefits:

Paid time off

Education:

Bachelor's (Required)

Work Location:

In person