General Facility & Office Support - Executive Administrator

Job Title:

General Facility & Office Support -

Executive Administrator Preferred Job Title:

Executive Assistant Shift/Schedule Details:

Standard business hours

Duration:

3+ months

Location Specifics:

Hybrid Summit, NJ (onsite preferred initially for ramp up; flexibility for remote longer term depending on candidate)

Job Description:

The successful candidate will provide administrative support for the following:

• Primary support for: o SVP, Head of R D / Chief Medical Officer o Head of North America Medical Affairs o Head of Global Medical Strategy
• Occasional ad hoc support to additional team members as needed This role will interact with executive and all levels of management throughout the organization (international and domestic) necessitating poise, tact, diplomacy, discretion and sound judgement.

This role will manage key routine and special projects, schedules and expenses for key leaders. The role requires a highly skilled, proactive, detail-oriented, organized, self-directed professional who can handle a variety of sensitive and confidential matters with discretion and efficiency.

Major Accountabilities:

• Provides administrative support to leadership. Candidate must project manage with ability to multi-task in a fast-paced environment
• Must be comfortable working with multiple time zones.
• Coordinate domestic and international travel arrangements and ensure proper approvals for team members are obtained
• Prepare and coordinate expense reports adhering to company policy and ensuring the timely submission
• Create and manage/edit PowerPoint presentations, Excel Spreadsheets and Word documents fit for purpose
• Maintain a strict sense of professional ethics, ensuring confidentiality and privacy and abiding by Company policy
• Manage and coordinate calendars and communications with internal and external contacts.

Assist with appropriate planning to ensure optimum time utilization and all routine requirements are met

Requirements:

• High school diploma required; Associate degree preferred
• ~5+ years of administrative/EA experience
• Prior EA experience supporting senior leaders strongly preferred
• Pharma and international exposure are nice-to-have, but not required
• Strong organizational skills, confidentiality/discretion, and ability to manage multiple priorities
• Proficient in Word, Excel, PowerPoint and Outlook Work Environment & Team Structure

Supervisor:

SVP (remote; Delaware/KOP presence)

• Summit office has an onsite office manager and EA team available for support
• Initial onsite presence is helpful but not a strict requirement

Interview :

Virtual/Teams

• Expected structure: 1 round (potentially up to 2 if needed)
• HM will review resumes, schedule and conduct candidate interviews, and share a shortlist with Exec.

for final decision