Office Manager Double Eagle de Mesilla Inc. Mesilla, NM Job Details Full-time 22 hours ago Benefits Paid time off Employee discount Qualifications Accounting systems Computer operation Google Workspace Microsoft Outlook Multitasking Phone communication Computer literacy Spreadsheets Executive administrative support Attention to detail QuickBooks Data entry Customer support Telephone systems Multi-line phone systems Clerical experience Technical Proficiency Office phone management Full Job Description Job Summary We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure a smooth, efficient workplace environment. This vital role involves managing office procedures, supporting staff, coordinating communication, and maintaining organizational systems. The ideal candidate will be proactive, detail-oriented, and possess strong technical proficiency to keep the office running seamlessly while fostering a positive and productive atmosphere. Duties Manage front desk operations, including greeting visitors, handling multi-line phone systems, and directing calls with professional phone etiquette. Oversee office supplies inventory, procurement, and filing systems to ensure all resources are available and well-organized. Coordinate calendar management, scheduling meetings, appointments, and events for staff and executives using productivity software like Microsoft Office and Google Workspace. Perform data entry, bookkeeping using QuickBooks or similar software, and maintain accurate records of financial transactions. Support administrative tasks such as proofreading documents, preparing Word processing files, and managing spreadsheets for reporting purposes. Facilitate communication between clients, vendors, and internal teams to ensure timely information flow and excellent customer service. Assist with personal assistant duties including travel arrangements, calendar updates, and other organizational needs to enhance overall productivity. Requirements Proven experience in office management or administrative roles with a strong background in clerical work and customer support. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and familiarity with productivity software. Experience with QuickBooks or other bookkeeping tools; strong data entry skills with high accuracy. Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Strong computer literacy including familiarity with multi-line phone systems and technical proficiency in office equipment. Bilingual abilities are highly desirable to support diverse client interactions and internal communication. Exceptional communication skills—both verbal and written—and professional phone etiquette are essential for success in this role. Demonstrated ability to manage time efficiently while prioritizing tasks to meet deadlines. Previous experience in front desk operations or personal assistant roles is preferred but not required. Join us as an Office Manager and become a key part of a vibrant team dedicated to maintaining an organized, efficient workspace where everyone can thrive!

Expected hours:

No less than 40.0 per week

Benefits:

Employee discount Paid time off

Work Location:

In person