Front Office Administrator

Front Office Administrator Reflections Real Estate Group Henderson, NV Job Details Part-time | Full-time $32,000 - $48,000 a year 19 hours ago Benefits Paid time off Flexible schedule Qualifications Operations management MLS software Automation Supplier management Real estate law Mid-level Invoice processing Administrative experience Real Estate License Project management Decision making Calendar management Vendor relationship management Front desk Portfolio management Office management 2 years Property management ChatGPT Generative AI Tenants Real estate salesperson license Full Job Description We're a growing real estate and property management company in Henderson looking for a sharp, proactive Front Office Administrator to be our operational anchor. While our licensed Property Managers are out winning new accounts, you're the one holding the day down. This is NOT a seat-filler admin role. You'll own the day-to-day across a 64-door (and growing) portfolio — AppFolio, work orders, vendor management, move-ins/outs, renewals, inspections, and every system that keeps tenants and owners happy. Why This Role Is Different You build the systems your way. Not inheriting someone else's broken playbook — designing it from the ground up. AI literacy = half the work, same pay. Fluent with ChatGPT, Claude, or automation? Bring them. Work smarter, keep the time you save, keep the pay. Real growth. Portfolio scaling to 150+. Your comp scales with it. Real autonomy. We hand you the keys and get out of the way. What You'll Own Front office operations + inbound communication (tenants, owners, vendors). Full AppFolio ownership — property profiles built so 90% of questions are one click away. Work order lifecycle from intake to completion. Vendor invoice scrutiny (protecting our owners from overcharging). Monthly / quarterly / annual task calendars for every property, tenant, owner, and our in-house inspector. Move-ins, move-outs, renewals, onboarding, correction notices. Vendor compliance docs (W-9s, COIs, licenses). Strict adherence to Nevada real estate law (NRS 645). What We Need AppFolio proficiency (required — not "I've seen it"). MLS proficiency (required). 2+ years property management or real estate admin experience. Nevada Real Estate Salesperson License or Property Manager Permit strongly preferred (licensing reimbursement possible). Project manager mindset, self-starter, detail-obsessed. Comfortable being the decision-maker when PMs are out on appointments. Compensation (Based on Experience + Licensing) Compensation scales with experience, licensing, and portfolio growth.

Pay:

$32,000.00 - $48,000.00 per year

Benefits:

Flexible schedule Paid time off

Work Location:

In person