Office Manager

We are looking for an experienced EA/ Office Manager to support senior leadership for a global holding company in Las Vegas, Nevada. This position blends office administration, bookkeeping support, and high-level EA coordination, requiring sound judgment, discretion, and exceptional organization. The ideal candidate is comfortable handling sensitive financial and legal records while keeping schedules, travel plans, reporting, and day-to-day office needs running smoothly.

Responsibilities:

• Oversee a wide variety of administrative activities and special assignments, ensuring deadlines are met and leadership priorities are supported efficiently.
• Build and maintain well-structured electronic records for financial, legal, and operational documents so information is accurate, secure, and easy to retrieve.
• Prepare, update, and format business documents, spreadsheets, presentations, and reports using Microsoft Office applications, with strong emphasis on Excel.
• Manage complex calendars for leadership, adjusting meetings proactively to address schedule conflicts, travel changes, and shifting business needs.
• Arrange domestic and international travel logistics, including flights, lodging, transportation, and detailed itineraries.
• Gather receipts and submit expense reports in a timely and accurate manner through Concur or a comparable expense management platform.
• Support the planning and coordination of meetings, dinners, and other internal or external events, helping ensure a well-organized experience for attendees.
• Compile recurring and ad hoc financial, legal, and operational summaries for leadership, and distribute routine reports according to established schedules.
• Handle personal administrative matters such as organizing financial paperwork, securing signatures, completing errands, and assisting with property-related documentation as needed.
• Act as a reliable point of contact for executives, employees, and external partners while maintaining sound judgment and strict confidentiality.