An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Office Administrator First Presbyterian Church of Albany, NY Albany, NY Job Details Part-time $19 - $21 an hour 9 hours ago Benefits Health insurance 401(k) Paid time off Qualifications Microsoft Word Customer communication Social media outreach Spreadsheets Filing Employee relationship building Microsoft Office Administrative experience High school diploma or GED Calendar management Organizational skills Productivity software Associate's degree Communication skills File organization
Full Job Description Job Summary:
The Office Administrator position is a part-time role that provides comprehensive office support to a thriving, historic downtown Albany church. The ideal candidate for this role is someone who requires minimal supervision and enjoys autonomy in their work, but also is able to communicate with a variety of church members and leadership to maintain appropriate functions.
Essential Functions:
Provide the Co-Pastors comprehensive administrative support, including copying, word processing, sending and distributing mail, filing, and maintaining and disposing of documents and records; other duties include: Member support, such as: Greet members, visitors and callers and direct them as appropriate Serves as first point of contact for new members and visitors and offers welcoming, warm approach, Send correspondence to members and donors for memorials or others gifts Manage church records including church membership via online church management application Communications, such as: Produce and proof the weekly bulletin, e-blasts, annual report and other printed material Use databases to send quarterly donation statements Maintain and update website and other FPC social media sites Maintain daily, monthly and yearly calendar of church activities and events Office support, such as; Organize the church office, order supplies and maintenance of office equipment Oversee contract renewals (e.g., copier, mail, etc.) Financial record keeping, such as: Make weekly or as needed bank deposits Log financial data such as payroll, invoices, and payment forms Building management: such as: Coordinating with internal and external parties about space sharing (i.e., room rental) and collecting payment Other duties as assigned
Core Competencies:
Compassion and Care:
Exudes a natural sense of care for the well-being of others; responds with empathy to the life circumstances of others; communicates a sense of support in his or her very presence; demonstrates appropriate boundaries and expressions of care.
Ethics and Values:
Honors the core values and belief of the church in her choice of behaviors; consistently embodies appropriate behavioral choices in both stressful and non-stressful situations; practices the behaviors she advocates to others.
Hospitality:
Generates a sense of hospitality; supports a culture of welcoming; communicates a sense of warmth and openness.
Integrity and Trust:
Is seen as trustworthy by others; practices direct, honest and transparent communication; keeps confidences; admits mistakes; doesn't operate with hidden agendas; responds to situations with constancy and reliability; understands and practices discretion.
Interpersonal Skills:
Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of their actions on others; uses diplomacy and tact; is approachable; avoids communication triangles.
Organizational Knowledge:
Knowledgeable about how congregational communication, decision making and leadership work.
Personal Resilience:
Can effectively cope with change and uncertainty; can shift gears comfortable; can decide and act without having the total picture; isn't upset when things are up in the air; can comfortably handle risk and uncertainty; is flexible.
Time Management:
Is able and willing to focus time on tasks that contribute to organizational goals; uses time effectively and efficiently; values time and respects the time of others; concentrates on their efforts on the most important priorities; can appropriately balance priorities. Strong computer skills including email, word processing, spreadsheets and file management. Job Requirements Minimum of High School diploma/GED required/or other certification; Associates degree preferred. Minimum 2-4 years of Administrative Assistant Experience required.
Job Type:
Part-time Pay:
$19.00 - $21.00 per hour
Benefits:
401(k) Health insurance Paid time off Application Question(s): Are you aware that this is a part-time job?
Experience:
Microsoft Office:
5 years (Required)
Administrative:
2 years (Required) file management: 1 year (Required) Ability to
