Executive Assistant/Office Manager

Executive Assistant/Office Manager at Factory LLC Executive Assistant/Office Manager at Factory LLC in Armonk, New York Posted in 4 days ago.

Type:

full-time

Job Description:

Job Title:

Executive Assistant/Office Manager Reports to:

Managing Partner Location:

Onsite- Greenwich, CT Status:

Full-time About the

Company:

Factory LLC is a private equity firm that makes control investments in the North American packaged food and beverage sector. The firm partners closely with management teams to drive long-term value creation through disciplined capital allocation and operational oversight.

Role Overview:

The Executive Assistant/Office Manager will provide high-level administrative and operational support to the Factory LLC investment team. This role is critical to the day-to-day functioning of the portfolio and requires exceptional organization, discretion, and attention to detail. The ideal candidate is proactive, service-oriented, and comfortable owning office operations while supporting financial and administrative activities in a fast-paced investment environment.

Key Responsibilities:

Provide comprehensive administrative support to the Partners, including calendar management and meeting coordination. Organize key annual investor meeting, managing venue arrangements, material, catering and onsite logistics. Manage office operations, including ordering office supplies and maintaining common areas. Serve as the primary point of contact for vendors, building management, and service providers. Assist with basic bookkeeping tasks, including invoice processing and record maintenance. Prepare and process expense reports, track reimbursements, and ensure timely submission. Support bank-related activities, including initiating and tracking bank wires. Assist with capital call administration, including preparation, tracking, and documentation support. Plan and support internal and external meetings, including preparation of presentation materials. Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries. Support ad hoc projects and special initiatives as assigned.

Qualifications:

Minimum 3 years of administrative or office management experience, preferably within private equity, finance, professional services, or a fast-paced corporate environment. Experience with bookkeeping, expense management, and financial administration highly preferred. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with expense and accounting systems a plus. Strong organizational skills and exceptional attention to detail. Ability to manage multiple priorities and deadlines simultaneously. High level of discretion and professionalism. Comfortable working independently and as part of a small, collaborative team with a strong sense of ownership. Flexible and adaptable to changing priorities in an environment that values urgency, responsiveness, and sound judgment.