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Office Manager
Job
Robert Half
Buffalo, NY (In Person)
Full-Time
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Job Description
Description We are looking for an organized Office Manager to support daily business operations for a financial services environment. This Long-term Contract position is ideal for someone who can balance administrative coordination with core accounting support while helping maintain efficient office workflows. The role will oversee front-office activities, assist with financial recordkeeping, and ensure communication, scheduling, and vendor-related tasks are handled accurately and effectively.
Responsibilities:
- Coordinate day-to-day office operations, ensuring administrative processes run smoothly and efficiently.
- Manage incoming calls and general inquiries, providing attentive support and directing requests to the appropriate contacts.
- Support accounts payable and accounts receivable activities, including invoice tracking, payment follow-up, and record maintenance.
- Maintain accurate financial and operational documentation using accounting software and CRM platforms.
- Assist with bookkeeping and reporting tasks through systems such as QuickBooks Online and other business applications.
- Partner with internal teams and external vendors to organize schedules, documentation, and office-related services.
- Help oversee employee-related administrative tasks by working within ADP and related support systems.
- Contribute to updates or maintenance of office software platforms, including tools such as Concur or Dentrix, when needed as part of operational responsibilities. Requirements
- Experience in an Office Manager or similar administrative leadership role.
- Working knowledge of accounting software systems and general accounting processes.
- Hands-on experience with accounts payable, accounts receivable, and broader accounting support functions.
- Familiarity with QuickBooks Online, CRM platforms, and ADP in a business environment.
- Ability to manage inbound calls and handle multiple priorities with professionalism.
- Strong organizational skills with careful attention to accuracy and follow-through.
- Clear written and verbal communication skills for interacting with staff, vendors, and clients.