An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Allstate Party & Tent Rental is a premier event rental company in Hillburn, NY, dedicated to helping our clients create unforgettable events. We pride ourselves on reliability, quality service, and attention to detail. We are looking for an organized, energetic, and bilingual Office Manager to keep our operations running smoothly.
The Role:
As our Office Manager, you will be the heartbeat of our office. You will handle daily administrative tasks, manage client communications, coordinate schedules, and ensure our team has the support they need to deliver exceptional events. We need someone who is detail-oriented, comfortable multitasking in a fast-paced environment, and capable of fostering strong relationships with our Spanish and English-speaking clientele.
Key Responsibilities:
Manage daily administrative operations (phones, emails, filing, and scheduling). Serve as the primary point of contact for clients, providing quotes and answering questions in both English and Spanish. Coordinate with the warehouse and delivery teams to ensure rental orders are accurate and on time. Handle basic bookkeeping, invoicing, and contract management. Maintain a clean, welcoming, and organized office environment.
Qualifications:
Fluent in English and Spanish. Proven experience in office management, administration, or a similar role. Strong computer skills (Microsoft Office, Google Workspace). Excellent communication and problem-solving skills. Ability to work effectively in a fast-paced event rental environment. Professional, reliable, and highly organized. Why Join Us? Competitive salary based on experience. A friendly, collaborative, and fast-paced team environment.
