Office Manager

ABOUT US

Max's Print Shop is a fast-growing print shop based in Marcy, NY, committed to delivering high-quality print solutions to our clients. As we continue to expand, we are looking for a strong, experienced Office Manager to be the backbone of our daily operations and work directly alongside the owner.

POSITION OVERVIEW

We need a take-charge professional who can hit the ground running. This is a hands-on role that requires someone mature, dependable, and highly skilled in financial administration. You will report directly to the owner and play a critical role in keeping Max's Print Shop organized and running efficiently.

KEY RESPONSIBILITIES

Accounting & Finance Manage all Accounts Receivable — invoicing clients, tracking payments, and following up on outstanding balances Handle all Accounts Payable — processing vendor invoices, scheduling payments, and accurate records Maintain accurate financial records using QuickBooks Online Reconcile accounts, generate financial reports, and assist with month-end close Track cash flow and flag discrepancies to the owner promptly Office Administration Oversee day-to-day office operations and ensure a well-organized, efficient work environment Manage vendor relationships, supply ordering, and office maintenance needs Maintain filing systems (digital and physical) and ensure all records are current and accurate Handle incoming calls, emails, and correspondence professionally Reporting &Analysis Build and maintain spreadsheets and reports using Microsoft Excel Provide the owner with regular financial and operational updates Track key metrics and assist with budgeting and forecasting as needed Team & HR Support Assist with onboarding new employees and maintaining personnel records Support payroll processing and coordinate with outside accountant as needed Help foster a positive, professional workplace culture

REQUIREMENTS

Minimum 3-5 years of office management or bookkeeping experience Expert-level proficiency in QuickBooks Online — this is a must Advanced Microsoft Excel skills (formulas, pivot tables, reporting) Strong experience with Accounts Receivable and Accounts Payable Mature, professional demeanor with the ability to work independently Highly organized with exceptional attention to detail Strong communication skills — written and verbal Able to prioritize, problem-solve, and take ownership without being micromanaged Experience in a print, manufacturing, or trade industry is a plus

COMPENSATION & BENEFITS

Salary:

$42,000 - $48,000 per year, commensurate with experience Full benefits package available Stable, Monday-Friday schedule — no weekends Direct working relationship with ownership Opportunity to grow with a thriving, expanding business

HOW TO APPLY

Interested candidates should submit their resume and a brief cover letter outlining their QuickBooks Online experience and relevant background to: dan@maxcowen.com Max's Print Shop is an equal opportunity employer.

Pay:

$42,000.00 - $48,000.00 per year

Benefits:

401(k) Dental insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person