Office Administrator

Office Administrator 3.8 3.8 out of 5 stars California City, CA 93504 Full-time Johns Hopkins Health System 3,844 reviews Full-time Overview We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support across administrative, clerical, and customer service areas. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, proficiency with office technology, and a proactive attitude. Bilingual abilities are a plus, enabling effective communication with diverse clients and team members. This paid position offers an exciting opportunity to contribute to our company's success while developing valuable skills in office management and customer support. Duties Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Operate multi-line phone systems efficiently to handle inquiries, schedule appointments, and relay messages accurately Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools Perform data entry tasks with precision, ensuring all records are up-to-date and error-free Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking Assist with calendar management, scheduling meetings, appointments, and coordinating logistics for staff and clients Provide exceptional customer service by addressing inquiries promptly and professionally via phone or email Conduct proofreading of documents to ensure accuracy and clarity before distribution Support office management tasks such as supply ordering, maintaining cleanliness, and ensuring equipment functionality Handle clerical duties including copying, scanning, faxing, and organizing documents for easy retrieval Experience Proven experience in an office environment with strong clerical and administrative responsibilities Familiarity with office management software such as Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets) Experience using QuickBooks or similar bookkeeping/accounting tools is highly desirable Demonstrated ability to manage multi-line phone systems and handle high-volume customer interactions with professionalism Bilingual proficiency in English and another language enhances communication within diverse teams and client bases Strong organizational skills with the ability to prioritize tasks effectively in a busy setting Excellent typing speed combined with attention to detail for accurate data entry and proofreading Previous experience as a receptionist or personal assistant is advantageous but not required Knowledge of medical or dental receptionist responsibilities is a plus but not mandatory Ability to demonstrate good time management skills while juggling multiple responsibilities efficiently

Pay:

$28.20 - $35.35 per hour

Benefits:

401(k) Flexible schedule

Work Location:

In person