Office Administrator

Overview Job Summary We are seeking a highly organized, detail-oriented Office Administrator to support a fast-paced public adjusting firm. This role operates with minimal supervision, so accountability, follow-through, and personal responsibility are critical to success. This is not a passive administrative role—we are looking for someone who takes initiative, stays ahead of tasks, and ensures nothing falls through the cracks. Responsibilities Manage and organize client files, claim documents, and internal records Track claims, deadlines, and follow-ups proactively Coordinate schedules and assist adjusters with daily workflow Communicate professionally with clients, insurance companies, and vendors Maintain and improve office systems, organization, and processes Requirements Strong organizational and time management skills High attention to detail (accuracy is critical in this role) Self-starter with the ability to work independently without constant supervision Comfortable with technology (Microsoft Office, Google Workspace, Docusign,CRM systems) Strong communication skills and professionalism Preferred Qualifications Experience in insurance, public adjusting, or restoration industry Previous administrative or office management experience What Success Looks Like Deadlines are met consistently without reminders Files and documentation are accurate, complete, and organized Tasks and follow-ups are handled proactively The office runs smoothly without constant oversight Who This Role Is For Someone who takes ownership and follows through on responsibilities A self-starter who naturally stays organized and on top of priorities Someone who identifies problems and solves them proactively A person comfortable working independently and being accountable Who This Role Is NOT For Someone who needs constant direction or supervision Someone who struggles with organization or follow-through Anyone looking for a slow-paced or highly structured environment

Pay:

$50,000.00 - $55,000.00 per year Application Question(s): Do you have any experience in insurance, claims, or the restoration industry? (If yes, explain) What systems or tools have you used to track work, tasks, or clients? When working without supervision, how do you ensure your work stays on track and nothing is missed?

Work Location:

In person