Automotive Office Manager - MCY & Powersports

Automotive Office Manager - MCY & Powersports Bidleman Harley Davidson & Powersports Rochester, NY Job Details Full-time $52,000 - $62,000 a year 4 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee discount Life insurance Qualifications Accounts receivable Title processing Administrative experience Attention to detail Office management Full Job Description Job Overview We are seeking a detail-oriented and proactive Office Manager to join our dynamic team. In this role, you will be responsible for managing the accurate processing and maintenance of motorcycle and powersport titles, timecards, and accounts payables ensuring compliance with state and federal regulations. Your expertise will facilitate smooth vehicle transactions, support legal requirements, and enhance customer satisfaction. This position offers an exciting opportunity to work in a fast-paced environment where precision, efficiency, and excellent customer service are paramount. Responsibilities Prepare, review, and process unit titles and registration documents with accuracy and attention to detail. Break down and process all deals after delivery. Ensure proper documentation has been completed and prepare DMV work for completion. Prepare and process all new units into the system. Create stock numbers, inventory tags, and maintain accurate records of all MSOs and titles. Maintain organized records of all title transactions, updates, and correspondence in accordance with company policies. Assist customers by providing clear information regarding title processing procedures and status updates. Process weekly timecards and payroll reports. Post accounting invoices and process checks for accounts payable. Run accounts receivable reports and collect on any overdue payments. Prepare the daily cash up and reconciliation to be sent to the bank. Complete monthly floorplan reconciliation for Kawasaki, Honda, Yamaha, and Harley floorplan lines. Support the team by performing general administrative tasks. Skills Expertise in title processing, including lien releases, transfers, and legal documentation review Excellent customer service skills with the ability to communicate clearly and professionally with clients and internal teams Ability to prioritize tasks efficiently while maintaining high accuracy standards

Talon DMS & Dealertrack DMS Job Type:

Full-time Pay:

$52,000.00 - $62,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person