Director of Marketing & Office Manager Holmes King Kallquist & Associates, Architects Syracuse, NY Job Details Full-time $65,000 - $75,000 a year 5 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance 401(k) matching Flexible schedule Qualifications Microsoft Word Teamwork Sales proposal development Marketing Marketing management Adobe Creative Suite Proposal writing Bachelor's degree Graphic design software Organizational skills Technical writing Certified Notary Public Prepress software Professional art or design Marketing Full Job Description Director of Marketing & Office Manager Position Description We are seeking an experienced Office Manager/Director of Marketing to manage the day-to-day administration and operations of our office in Syracuse, New York. This role is responsible for ensuring efficient office operations, coordinating support services, and serving as a key resource for employees and leadership. The Office Manager will also be responsible for implementing and maintaining firm policies, procedures, and operational strategies to ensure consistency and compliance. The Director of Marketing is vital to the firm's business development efforts. They are responsible for coordinating, writing, and producing responses to requests for qualifications (RFQs) and requests for proposals (RFPs) and must take the initiative to proactively collaborate with colleagues and effectively translate technical content into organized and thoughtful narratives and graphics. A commitment to taking ownership of proposal production from start to finish and delivering excellence is essential.

General Administrative Responsibility:

1. Manage day-to-day office operations, facilities and administrative functions. 2. Provide administrative executive support to management. 3. Order all printed materials for office use and marketing needs. 4. Maintain job list database. 5. Obtain and keep records of all job-related insurance certificates; subconsultant insurance certificates; and is liaison with insurance provider for annual insurance renewal. 6. Filing and maintenance of contracts. 7. Perform all notarial duties. 8. Office liaison for office copy machines, telephone system and cleaning service. 9. Performs all job filing and dead filing duties. 10. Organizes annual holiday party and any in-office luncheons. 11. Maintains supply of groceries.

Marketing:

1. Lead the development of high-quality proposals, qualifications packages, and presentations in response to RFP/RFQs and other solicitations from potential clients. 2. Manage the proposal process from inception to submission, including team coordination, research writing, editing, graphic design, layout, and delivery. 3. Write and edit proposal content, including summaries, project descriptions, methodologies, schedules, budgets, resumes, and other sections, ensuring clarity, coherence, and consistency in messaging and branding. 4. Work closely with project managers, architects, engineers, and other subject matter experts to gather relevant information, insights, and technical details necessary to tailor proposals to the specific requirements of each project and client. 5. Maintain and update database of proposal content, templates, resumes project profiles, and other reusable materials to streamline proposal development and improve efficiency.

Position Requirements:

1. Minimum of 4 years' marketing experience in the A/E/C industry required. 2. Bachelor's Degree in Marketing, Communications, Journalism, or related field required. 3. Proficient with Adobe Creative Suite (especially InDesign), Acrobat, and Microsoft Word 4. Experience in proposal writing, coordination, and production 5. Excellent written and oral communication skills 6. Excellent time management and organizational skills 7. The ability to multi-task, switch tasks when needed, and work within tight timeframes is a must. 8. Notary Public. We offer excellent benefits, competitive compensation, and the opportunity to work in a professional, collaborative work environment. Equal Opportunity Employer Holmes▪King▪Kallquist & Associates is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce. HKK upholds equality in every aspect of hiring and employment, affording consideration to employees and candidates without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, or any protected characteristic established under applicable federal, state or local statute or ordinance.

Pay:

$65,000.00 - $75,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Flexible spending account Health insurance Paid time off Vision insurance

Work Location:

In person