Bookkeeper/Office Manager

We are looking for an experienced Bookkeeper/Office Manager to join our team in Utica, New York. This Contract to permanent position offers an opportunity to oversee essential financial and administrative functions while contributing to the smooth operation of our organization. The ideal candidate will possess strong organizational skills and a meticulous approach to managing financial records and payroll.

Responsibilities:

• Record and manage transactions related to accounts payable and accounts receivable, ensuring accuracy and timeliness.
• Prepare and process invoices, ensure timely payments to vendors, and monitor incoming payments from customers.
• Investigate and resolve any discrepancies in billing or payment records.
• Maintain accurate daily financial records using accounting software.
• Create monthly and quarterly journal entries while overseeing expense allocation processes.
• Reconcile internal financial records with external banking data to ensure consistency and accuracy.
• Address and resolve discrepancies identified during reconciliation processes.
• Support payroll operations for a team of 24-25 employees, including tracking hours via timecards, calculating wages, and ensuring compliance with relevant regulations.
• Ensure all financial transactions adhere to company policies and meet regulatory standards.
• Maintain organized and accurate records to facilitate audits and compliance inspections.