Office administrator

Position Overview We are a small design/build firm seeking a highly organized Administrative & Finance Coordinator to support daily office operations, bookkeeping, and proposal preparation. This role works closely with the Operations Manager and ownership team and is integral to keeping the business running smoothly. The ideal candidate is detail-oriented, reliable, and comfortable handling financial tasks, written materials, and professional communication. This is an excellent opportunity for someone looking to grow within a well-established, collaborative company. Key Responsibilities Support bookkeeping and financial recordkeeping using QuickBooks Assist with account reconciliation and financial reporting Prepare and format invoices, proposals, and client documents Create Excel comparison sheets and basic internal reports Maintain organized administrative and financial records Communicate professionally with clients as needed, by phone and email Provide general administrative support to the Operations Manager and team Qualifications Bachelor's degree preferred, or equivalent professional experience Minimum 2-3 years of bookkeeping or administrative experience Proficiency in QuickBooks required Strong working knowledge of Excel and Microsoft Office Excellent written and verbal communication skills Polished, courteous, and professional demeanor Strong attention to detail and organizational skills Comfortable working in a small team environment Local resident required In-person position

Job Types:

Full-time, Part-time Pay:

From $35.00 per hour

Benefits:

401(k) Health insurance Paid time off

Education:

Bachelor's (Preferred)

Experience:

Bookkeeping:

3 years (Required)

Work Location:

In person