Office Manager

Office Manager 3.8 3.8 out of 5 stars Yorktown Heights, NY 10598 $25•$30 an hour•Part-time

UNIVERSAL CONSTRUCTION 31

reviews $25•$30 an hour•

Part-time Job Summary:

We are looking for a highly organized Office Manager to oversee the daily administrative operations of the company. This role ensures efficient office procedures, accurate financial tracking, and effective communication between clients and vendors. The ideal candidate is detail-oriented, organized, and experienced in construction-related administrative and accounting tasks.

Key Responsibilities:

Manage day-to-day office operations to ensure efficiency and organization Utilize QuickBooks for bookkeeping, including accounts payable and receivable Prepare, draft, and format construction proposals and project documents Process and track vendor payments, ensuring accuracy and timeliness Generate and send invoices to clients; follow up on outstanding payments Maintain accurate financial and project records Coordinate with project manager and field staff to support project needs Prepare reports, spreadsheets, and documents using Microsoft Word and Excel Maintain filing systems (digital and physical) for contracts, invoices, and correspondence Handle incoming calls, emails, and general administrative tasks

Qualifications:

Proven experience as an Office Manager or similar administrative role (construction industry preferred) Proficiency in QuickBooks Strong skills in Microsoft Word and Excel Experience with proposal drafting and document preparation Knowledge of basic accounting principles and job costing is a plus Excellent organizational, multitasking, and time-management skills Strong communication and problem-solving abilities

Pay:

$25.00•$30.00 per hour

Benefits:

Flexible schedule

Work Location:

In person