An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Local company looking for a dependable, organized, and motivated individual to join our team as an
ASSISTANT OFFICE MANAGER.
This is not strictly a receptionist or bookkeeping position. We are looking for someone who can become a key part of our day-to-day operations and grow into a larger Office Manager role over time. We are an established, locally owned service company where people work together and wear multiple hats. The right person will be comfortable taking responsibility, solving problems, working with customers and employees, and helping keep a busy service office organized and moving.
RESPONSIBILITIES
Answering phones and assisting customers Coordinating scheduling and dispatch Accounts payable and keeping company bills current Accounts receivable and following up on outstanding accounts Payroll processing Basic bookkeeping and account management Banking and financial administrative tasks Employee paperwork, onboarding, timecards, PTO, benefits, and personnel records Maintaining accurate and organized office records Assisting with customer concerns and payment questions Working with management, office staff, technicians, and sales staff Handling confidential company, employee, and financial infomation Helping oversee general office operations and addressing issues as they arise.
WHAT WE ARE LOOKING FOR
Organized and detail-oriented Dependable and able to work independently Professional and comfortable communicating with customers Calm under pressure and able to manage multiple priorities Comfortable making routine decisions and solving problems Assertive when necessary while still working well with others Trustworthy and able to maintain strict confidentiality Willing to learn and take on additional responsibility Comfortable working in a small-business environment where responsibilities sometimes overlap Experience with QuickBooks, Microsoft Office, Excel, Adobe, bookkeeping, payroll, banking, accounts payable, or accounts receivable is preferred. Previous office management or administrative experience is helpful, but we are willing consider candidates with less experience who demonstrate strong organizational skills, good judgment, and the ability to learn. Experience with HVAC or service-company dispatching is not required. We can train the right person in our industry-specific software and processes.
OPORTUNITY FOR GROWTH
This position is intended to develop into a larger role within the company. As the successful candidate learns our business and demonstrates their abilities, they will have the opportunity to take on greater responsibility for office operations and ultimately grow into the primary Office Manager position. We are looking for someone interested in building a long-term career with the company, not simply filling a desk.
