Office Manager

Office Manager Company:

American Paint Recyclers LLC Location:

1235 Industrial Drive Van Wert, OH 45891

Job Type:

Full-Time Position Summary American Paint Recyclers LLC is seeking a reliable and organized Office Manager to support the daily administrative and operational needs of our growing paint recycling business. This position plays a key role in keeping office operations running smoothly while supporting accounting, purchasing, customer service, shipping coordination, HR functions, and communication between office and production staff. The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced industrial environment where priorities may shift throughout the day. Key Responsibilities Oversee daily office operations and administrative functions Answer and direct incoming calls, emails, and customer inquiries Process invoices, billing, purchase orders, and general data entry Assist with accounts payable and accounts receivable tasks Maintain organized filing systems, production records, and company documents Coordinate incoming and outgoing shipments, freight paperwork, and scheduling Assist with inventory tracking and office supply ordering Support onboarding paperwork, employee records, and other HR-related administrative tasks Assist management with scheduling, reporting, and operational coordination Help maintain compliance, safety, and internal documentation records Communicate with vendors, customers, suppliers, and internal departments professionally and efficiently Support multiple departments including recycling operations, production, shipping, and management Maintain confidentiality of company and employee information Perform additional duties as assigned to support company growth and operations Qualifications Previous office management, administrative, bookkeeping, or operations experience preferred Strong organizational and multitasking skills Excellent communication and problem-solving abilities Proficiency in Microsoft Office programs including Excel, Word, and Outlook Ability to prioritize tasks and work independently Strong attention to detail and accuracy Experience working in a manufacturing, warehouse, recycling, or industrial environment is preferred QuickBooks experience is a plus Experience with freight coordination, invoicing, or inventory systems is beneficial Preferred Traits Dependable and self-motivated Able to work efficiently in a fast-paced environment Comfortable wearing multiple hats and assisting where needed Team-oriented with a positive attitude Strong work ethic and willingness to learn and grow with the company About Us American Paint Recyclers LLC specializes in recycling and processing post-consumer latex paint while helping reduce environmental waste through sustainable recycling practices. We are a growing company focused on operational efficiency, teamwork, and continuous improvement.

Pay:

$16.50 - $21.00 per hour

Benefits:

Life insurance Paid time off Retirement plan

Work Location:

In person