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Office Administrator
Job
Day Wireless Systems
Estacada, OR (In Person)
Full-Time
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Job Description
Position Overview:
The Office Administrator plays a critical role in providing administrative support to our Tower Construction Department, encompassing essential tasks such as billing, collections, robust customer service, purchasing, report generation, analysis, inventory control, payroll updates, and overseeing shipping/receiving operations. Duties may vary based on specific department needs and service locations.Roles & Responsibilities:
- Maintain exceptional organizational skills and multitask effectively under pressure, always maintaining a positive and professional demeanor.
- Assist in time entry, including managing prevailing wage rates and preparing intent and affidavits.
- Professionally manage incoming calls, ensuring excellent customer service with every interaction.
- Provide comprehensive administrative support, including preparing documents, accurate data entry, and creating presentations.
- Ensure precise and efficient data entry for payroll hours, billable hours, product/service orders, sales, work orders, purchases, and invoices.
- Manage petty cash and reconcile billable hours against payroll hours (work in progress reports).
- Analyze and resolve issues from various reports related to sales, purchases, expenses, customer accounts, invoicing, and inventory.
- Order, manage, and maintain inventory of parts, office supplies, and other necessary items.
- Review and process subcontracts and customer purchase orders to initiate new jobs.
- Handle incoming and outgoing shipments, directing them to the appropriate departments or shipping via designated carriers.
- Assist with filing and perform other miscellaneous duties as required.
Experience:
- High School diploma or equivalent (GED) required; preference given to candidates with one year of related experience and/or training.
- Previous experience in dispatching, office management, bookkeeping, collections, or billing is advantageous.
- Familiarity with NetSuite and Paycom software systems is beneficial.
Licenses, Certifications:
- Valid driver license and insurance.