An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Real Estate Office Manager Connect PDX Group•Keller Williams Sunset Corridor Hillsboro, OR Job Details Full-time $50,000•$90,000 a year 18 hours ago Qualifications Vendor relationship building Customer communication Google Docs Real Estate License Contracts Office management Event marketing Full Job Description Office Manager /
Real Estate Administrator Location:
Hillsboro, OR 97006
Job Type:
Full-Time Salary:
$50,000•90,000 per year (DOE) About Us At Connect PDX Group, we are committed to providing exceptional service to our clients through integrity, clear communication, continuous learning, and operational excellence. We are looking for a highly organized, proactive Office Manager / Real Estate Administrator who enjoys creating systems, supporting a high-performing team, and ensuring every transaction and client experience runs smoothly. If you're a detail-oriented professional who thrives in a fast-paced real estate environment and enjoys taking ownership, we'd love to meet you. Position Summary The Office Manager / Real Estate Administrator is responsible for overseeing daily office operations, managing real estate transactions from contract to close, supporting agents, coordinating vendors, maintaining office systems, and delivering exceptional client service. This role plays a key part in keeping the team organized, productive, and growing. ResponsibilitiesTransaction Coordination Manage residential real estate transactions from contract to closing. Prepare, review, and maintain transaction files for accuracy and compliance. Track deadlines, contingencies, inspections, appraisals, financing, and closing dates. Coordinate with clients, agents, escrow officers, lenders, and title companies. Ensure all required documentation is completed and submitted on time. Administrative Operations Manage daily office operations and administrative functions. Maintain digital and physical filing systems. Organize calendars, meetings, appointments, and team schedules. Answer phones, respond to emails, and provide professional client support. Order office supplies and maintain office equipment. Develop and improve office procedures and systems. Assist with bookkeeping, invoice processing, expense tracking, and vendor payments as needed. Maintain databases, CRM systems, and client records. Prepare reports, spreadsheets, and presentations. Client Experience Serve as the primary point of contact for clients throughout the transaction. Deliver exceptional customer service through consistent communication. Coordinate client gifts, appreciation events, and follow-up activities. Handle questions and resolve issues promptly and professionally. Vendor & Marketing Coordination Build and maintain relationships with preferred vendors. Coordinate photographers, inspectors, contractors, stagers, and other service providers. Assist with marketing materials, social media coordination, and listing support. Plan and coordinate client appreciation events, community events, and team activities. Team Support & Leadership Train and coach new team members on office systems and processes. Assist with recruiting, interviewing, onboarding, and training new employees. Create and maintain Standard Operating Procedures (SOPs). Identify opportunities to improve workflows and increase efficiency. Take on additional leadership responsibilities as the team grows. Qualifications Required Active Oregon Real Estate License Excellent written and verbal communication skills Strong organizational and time-management skills High attention to detail and ability to manage multiple priorities Professional, positive, and service-oriented attitude Preferred Previous experience in real estate administration, transaction coordination, or office management Experience with Google Workspace (Docs, Sheets, Calendar, Gmail) CRM and database management experience Marketing coordination or event planning experience Ability to work independently while collaborating with a team What We're Looking For The ideal candidate is: Highly organized and detail-oriented A proactive problem solver Excellent at building relationships with clients and vendors Comfortable managing multiple projects simultaneously Committed to integrity, accountability, and continuous improvement Excited to grow into a leadership role as the team expands Benefits Competitive salary: $50,000•90,000 , based on experience Opportunity for professional growth and increased responsibility Collaborative, team-oriented culture Ongoing training and development The opportunity to make a meaningful impact in a growing real estate business
