Office Administrator

HSA Mechanical Services is seeking an organized, proactive Office Administrator to oversee daily operations and improve efficiency in our operations office and warehouse, located in South Whitehall, PA. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment. You will play a crucial role in supporting our managers and team, ensuring effective communication, and providing excellent customer service to our clients. Join us for a rewarding role where you can help shape our company's success with your strong leadership and administrative skills. Responsibilities Coordinate office activities and operations to ensure efficiency and compliance with company policies. Supervise and support office staff to facilitate effective workflow. Implement office policies and procedures to enhance overall efficiency. Review open quoted work, project work, and service calls. Review every completed SCID for completion, follow-up work, parts, labor hours, etc. Reconcile technicians' labor hours with GPS daily, and process Time Track weekly. Maintain organized digital and physical filing systems for contracts, permits, and warranties. Track vehicle registrations, inspections, insurance, and maintenance schedules for the company fleet. Create Purchase Orders for technicians as needed. Coordinate routine service appointments and repairs with vendors. Monitor and maintain inventory of office supplies, cleaning products, and break room essentials. Organize storage areas and maintain a reorder system to prevent shortages. Requirements Proven experience as an Office Administrator/Manager or in a similar administrative role. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and/or Google Workspace. Knowledge of basic accounting principles. Knowledge of HVAC terminology, equipment, and basic industry practices is a plus. Compensation & Benefits Competitive salary based on experience; $55,000 - $70,000 per year Health, dental, and vision insurance Paid time off and nine (9) paid holidays 401k with company match Professional development and training opportunities Supportive, team-oriented work environment

Work Location:

In person Reports to the

Director of Administration & HR Pay:

$55,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person