Office Manager

Office Manager - Commercial Roofing Company About Us We are a growing small-to-mid-sized commercial roofing company committed to delivering quality workmanship and exceptional customer service. We are seeking an organized, detail-oriented Office Manager to oversee daily administrative operations and support our project management, accounting, and field teams. Position Summary The Office Manager will play a key role in keeping office operations running smoothly while supporting accounting, billing, scheduling, and project administration functions. The ideal candidate will have experience with QuickBooks Online, invoicing, and construction-related administrative processes. Experience with AIA billing is highly preferred, and notary certification is a plus. Key Responsibilities Manage daily office operations and administrative functions. Process customer invoices and maintain accurate billing records. Utilize QuickBooks Online for accounts receivable, accounts payable, and general bookkeeping tasks. Prepare and submit AIA billing documentation for commercial construction projects. Assist with project scheduling and coordination of field crews. Process work orders and ensure accurate tracking from initiation through completion. Maintain project files, contracts, certificates of insurance, and related documentation. Coordinate communication between customers, vendors, subcontractors, and internal staff. Monitor office supplies, equipment, and vendor relationships. Assist with payroll support and employee record maintenance. Answer phones, respond to emails, and provide professional customer service. Support management with reporting, data entry, and special projects as needed.

Qualifications Required:

3+ years of office management, administrative, or accounting experience. Proficiency with QuickBooks Online. Experience with invoicing, accounts receivable, and accounts payable. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to manage multiple priorities in a fast-paced environment.

Preferred:

Experience in commercial roofing, construction, or a related trades industry. Knowledge of AIA billing procedures and lien waiver processes. Experience with scheduling field personnel and processing work orders. Active Notary Public certification. Familiarity with project management or construction management software. Compensation & Benefits Competitive salary based on experience Paid time off and holiday Professional development opportunities How to Apply Please submit your resume and a brief cover letter outlining your experience with QuickBooks Online, invoicing, AIA billing, and construction administration. We are an Equal Opportunity Employer and welcome applicants from diverse backgrounds and experiences.

Pay:

$24.00 - $28.00 per hour

Experience:

Office management: 3 years (Required) Ability to

Commute:

New Freedom, PA 17349 (Required)

Work Location:

In person