Office Manager

Office Manager Newtown, PA Job Details Full-time $50,000 - $60,000 a year 1 day ago Benefits Paid time off Employee discount Retirement plan Qualifications Employee onboarding Patient flow optimization Phone communication Procedural guides Workflow management (operations management method) Staff scheduling Manager (finance) Process improvement Employee retention Financial management report preparation Mid-level Improving operational efficiency Performance management Team development Managing budgets in a finance role Attention to detail Financial control management Mentoring Front desk Healthcare team management Healthcare financial management Budget management in healthcare Office management Employee engagement Onboarding process management ClickUp Team motivation (leadership skill) Overseeing training Staff development Full Job Description At Pax Chiropractic, we are more than a chiropractic office. We are a space for healing, a place where families feel seen, known, and safe, and a place where our team is on mission to restore nervous system health so our community can thrive for generations. We are looking for a full-time Office Manager who feels called to lead with excellence, steward our systems, and protect the peace of our practice. This is truly a leadership role inside a purpose-driven business.

Compensation & Benefits Annual Salary:

$50,000

Paid Time Off:

1 week first year, 2 weeks second year moving forward

Benefits:

Free chiropractic care for your immediate family Simple IRA contribution if elected Growth opportunities within a rapidly expanding, mission-driven practice Who This Role Is For This role is for someone who: Loves building systems that make life easier for others Thrives in both leadership and service Is highly organized and detail-oriented Communicates clearly and confidently Feels aligned with holistic, family-centered wellness Protects culture and values excellence You will serve as the operational heartbeat of Pax, ensuring that the doctors can focus on patient care while the entire office runs smoothly, efficiently, and peacefully. Core Responsibilities Team Leadership & Culture You are the steward of our team environment. Train, mentor, and support team members Manage staff scheduling and performance Build and maintain SOPs so nothing "lives in someone's head" Administer ClickUp (onboarding, task clarity, workflow organization) Foster a culture of joy, ownership, and excellence Our team should feel supported, empowered, and clear — not overwhelmed. Financial Stewardship We believe peace includes financial clarity.

You will oversee:

Patient payment plans and financial communication Refund reviews and authorizations Budget tracking and financial reporting This role ensures that our financial systems reflect integrity, transparency, and sustainability. Operational Excellence This is where your leadership shines. Oversee daily clinic operations Improve systems and workflows Prepare regular performance and metric reports Ensure patient targets are supported operationally We require excellence, not perfection, and commitment to growth. Expected Outcomes Success in this role looks like: A highly organized and peaceful office flow Clear systems and documented processes Strong team morale and retention Financial accuracy and transparency Elevated patient experience Continued growth in new patient numbers A culture that reflects Pax values: Community, Family, Peace, Excellence, Joy Reporting Structure Reports directly to: Clinic Owners (Dr. Gabrielle & Dr. Trey)

Oversees:

Front desk team and administrative staff Performance & Growth Quarterly performance check-ins Annual salary review based on outcomes and leadership growth Metrics include: Team retention & satisfaction Financial reporting accuracy Operational efficiency improvements Patient satisfaction Compliance consistency Implementation of training systems To Apply Send your resume and a short paragraph explaining: Why this mission resonates with you What excellence in leadership means to you A system you built or improved in a previous role We cannot wait to meet the leader who will help steward Pax into its next season of growth.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

Employee discount Paid time off Retirement plan Shift availability: Day Shift (Required)

Work Location:

In person