Office Manager/Bookkeeper

Office Manager / Bookkeeper Pittsburgh, PA 15217 $55,000-$65,000 Our client, a small, tight-knit and creative organization in the Pittsburgh area, is seeking a highly organized Office Manager / Bookkeeper to take ownership of day-to-day accounting and administrative operations. This is a hands-on role in a fast-paced, collaborative environment where everyone wears multiple hats. The ideal candidate is detail-oriented, process-driven, and comfortable bringing structure to evolving systems. About the Company Small local organization with a collaborative, team-oriented culture Friendly, supportive environment with a "roll-up-your-sleeves" mentality Fast-paced setting where multitasking is key Mission-driven with a mix of programming, retail, and community engagement This role offers a private office space Office Manager/Bookkeeper Key Responsibilities The Office Manager/Bookkeeper will manage day-to-day accounting operations Handle high-volume Accounts Payable & Accounts Receivable (small transactions) Perform heavy data entry and account reconciliations Process payroll through Paychex (time submission only) The Office Manager/Bookkeeper will maintain and organize financial records; assist in transitioning paper processes to digital Work within QuickBooks Online for all accounting functions Manage transactions across multiple platforms (Square, Stripe, etc.) Support grant tracking and nonprofit fund accounting activities The Office Manager/Bookkeeper will assist with class enrollment and payment portal oversight Partner with a remote leadership team member on operational needs What They're Looking For In a Office Manager/Bookkeeper High-level Office Manager mindset with strong accounting exposure Experience with AP/AR, payroll, and reconciliations Ability to handle administrative and light HR-related tasks Highly organized, detail-oriented, and process-driven Comfortable working with manual processes and improving efficiencies Able to operate independently with limited oversight Strong ability to manage multiple systems and workflows simultaneously Qualifications Experience with QuickBooks Online required Experience with Paychex or similar payroll systems preferred Comfortable with high-volume transactional environments Nonprofit experience is a plus, but not required Bonus Experience Exposure to process improvement, automation, or system optimization Experience digitizing and organizing manual workflows EB-1083218428