Job Summary:

This Office Manager job is a part-time position (20-30 hours per week) Monday-Thursday. This position provides the accounting and administrative support to Business Operations.

About Brunner & Associates LLC:

We are a well established Pipe-Organ building firm. It is important that this person be able to move quickly, wear multiple hats and be an effective multi-tasker. Our firm is a full-service pipe organ building, rebuilding, and service company located in West Hempfield township in Lancaster, Pennsylvania. Established in 1981, we have built a reputation for quality workmanship, careful attention to detail, and creativity.

Essential Duties and Responsibilities:

Office Management:

1. Contribute to the general efficiency of our business via workflows and processes. 2. This position must have the trust of management. 3. Schedule on site work, coordinating with customers. 4. Maintain employees weekly schedule with the help of the owners. 5. Works with Management and HR Consultant to ensure compliance with federal and state employee regulations and protect the company from employment related claims. 6. Must identify and bring problems that have significant impact to the Owners attention. 7. Serves as the primary business contact with administrative vendors and consultants (Accountant, ADP Services) 8. Shares and demonstrates a commitment to workplace safety. 9. Run errands to post office, bank, etc. as needed. 10. Maintain employee files and records in accordance with regulations. 11. Implement new insurance policies as needed and work with insurance broker as needed. 12. Establishes good checks and balances. 13. Utilize Google Drive and Microsoft One Drive to collaborate on files. 14. Must be open to guidance and feedback. 15. Must execute good problem-solving skills. 16. Keeps office organized and clean, may assist team with shop cleanup for special events. 17. Manage office supplies. 18. Book employee travel arrangements. 19. Organize special events.

Accounting:

1. Takes primary responsibility for bookkeeping, invoicing and cash control. 2. Manage recurring payments / billing information for new and existing accounts. 3. Collect receipts / reimbursements for travel or other external staff expenses. 4. Manage payroll (through a service) and employee benefits including a Pension Plan. 5. Manage credit accounts and long-term liabilities. 6. Provide weekly financial reporting, cash flow projections and develop budgets. 7. Develop workflows to increase efficiency and cut costs where appropriate. 8. Monitor and eliminate unauthorized employees' expenses and unapproved charges. 9. Prepare accounts for end of year taxes as well as quarterly corporate taxes. 10. Ensure insurance policies are paid and current and perform an annual review & audits. 11. Ensure all vehicle registration and insurances are current. 12. Deposit receipts.

Qualifications and Skills:

1. 2+ years' experience with Quickbooks is a must. 2. Previous experience with payroll processes, ADP a plus. 3. Previous experience as office manager is preferred. 4. Demonstrated ability to solve problems, prioritize and be self-directed. 5. Excellent organizational and communication skills. 6. Ability to self-teach and a quest to learn and improve. 7. Must be consistent, reliable and dependable. 8. This position will require that the work be performed at the company office.

Physical Conditions:

Ability to traverse stairs, as the office is located on the second floor of the building. Ability to tolerate, sawdust, petroleum-based solvents, machinery and equipment noise. Ability to use a computer, computer programs, office equipment.

Benefits:

Short and long-term Disability insurance (Employee paid). Retirement plan with employer match.

Job Type:

Part-time Pay:

$20.00 - $24.00 per hour

Benefits:

401(k)

Work Location:

In person