Chocolate Office Manager

About Us O'Shea's Candies has been handcrafting premium chocolates and specialty confections since 1934. As we continue to grow our retail presence, local market operations, and e-commerce platform, we are seeking an organized, detail-oriented Office Manager to keep our administrative engine running as smoothly as our small-batch copper kettles. If you love local tradition, thrive in an independent business environment, and want a consistent daytime schedule, we would love to meet you. Role Overview As our Part-Time Office Manager, you will be the administrative backbone of our production and retail operations. You will manage daily correspondence, organize physical and digital files, coordinate vendor documentation, assist with payroll, and help streamline our seasonal and weekly workflows. This is a highly independent role requiring strong organizational skills and a proactive mindset.

Key Responsibilities Administrative Support:

Manage incoming emails, phone calls, and business mail; maintain organized physical and digital filing systems.

Order & Vendor Coordination:

Process incoming vendor invoices, organize receipts, and assist with documentation for local farmers' markets and retail locations.

Inventory & Supplies:

Monitor office and packaging supply levels, placing orders as needed to ensure production and shipping never miss a beat.

Digital & E-Commerce Assistance:

Assist with basic data entry for our website, digital branding updates, and tracking customer shipments.

Special Projects:

Provide administrative support for seasonal rollouts, retail expansions, signage development, and facility updates.

Qualifications & Skills Experience:

Office management, administrative assistance, or a similar organizational role (experience with small businesses or retail/food manufacturing is a plus).

Technical Savvy:

Proficient with Microsoft Office (Word, Excel) and accounting software. Comfort learning basic e-commerce or inventory software is highly desired.

Communication:

Exceptional written and verbal communication skills with a professional, welcoming demeanor.

Organizational Mastery:

A knack for creating order out of chaos, prioritizing tasks effectively within a 5-hour workday, and maintaining strict attention to detail.

Reliability:

Dependable attendance is crucial to keep our midweek operations moving efficiently.

What We Offer Consistent, Predictable Hours:

No nights, no weekends. Enjoy a steady Tuesday-Thursday schedule that wraps up just in time for the afternoon. We are open to a hybrid position with % of time at a home office if that's desirable.

A Sweet Environment:

Work with a dedicated, passionate team in a historic local family business.

Employee Discount:

Enjoy the perks of working for a classic chocolatier. Paid Vacation, Employee Discounts, Educational, Free Chocolate. To Apply Please submit your resume explaining why this part-time schedule and role are a great fit for you. Full on hands training with new employee orientation period.

Pay:

From $12.50 per hour

Benefits:

Employee discount Flexible schedule Paid time off Parental leave Professional development assistance Referral program

Work Location:

Hybrid remote in Johnstown, PA 15902