Executive Assistant / Office Manager Part-time | Hybrid | Decatur, Georgia About the Role We are hiring on behalf of our client, an Atlanta-based travel technology company that partners with leading airlines around the world to improve how they manage capacity, optimize revenue, and deliver a better passenger experience. Our client is seeking a highly reliable, proactive, and technology-savvy Executive Assistant / Office Manager to support its busy Founder and CEO. This is not a chief-of-staff role. It is a hands-on position for someone who takes pride in keeping the trains running on time: maintaining an organized calendar, coordinating travel, managing priorities and to-do lists, monitoring important communications, and ensuring that both the CEO and the office operate smoothly. The right person will build trust quickly by consistently following through, anticipating needs, and demonstrating sound judgment. We are looking for someone energetic, adaptable, eager to learn, and comfortable finding better ways to get things done. The position is part-time and will generally require working from our client's Decatur office approximately three days per week when the CEO is in town. Key ResponsibilitiesCalendar and Time Management Own and maintain a complex Google Calendar. Keep the calendar accurate, current, clean, and consistently color-coded. Schedule and coordinate internal and external meetings, accounting carefully for time zones, travel time, preparation time, and competing priorities. Regularly review the calendar for errors, conflicts, missing information, or unrealistic timing. Help ensure that the CEO's time reflects his most important priorities. Task, Communication, and Priority Management Maintain an organized, up-to-date list of professional and personal action items. Establish a brief daily cadence with the CEO to review priorities, deadlines, and upcoming commitments. Time-block important work and follow up to ensure that key tasks do not fall through the cracks. Stay on top of relevant Slack channels and conversations, identifying commitments, requests, follow-ups, and important information that might otherwise be missed or overlooked. Translate important Slack messages into clear tasks, reminders, or calendar actions when appropriate. Proactively surface approaching deadlines, scheduling issues, unanswered requests, and unresolved items. Travel Coordination Arrange primarily domestic travel, with occasional international travel. Book flights, hotels, ground transportation, and related logistics. Prepare clear, accurate itineraries and ensure that all travel details appear correctly on the calendar. Account carefully for time zones, flight durations, airport travel time, and schedule feasibility. Apply common sense and perform a final reasonableness check before confirming arrangements. Office Management Help keep the Decatur office organized, welcoming, and well supplied. Manage mail, deliveries, office supplies, and routine vendor needs. Handle light office responsibilities, including caring for plants and ensuring that essential items are ordered and replenished. Identify and address small operational issues before they become larger ones. Technology and Process Improvement Work confidently with Google Workspace—especially Google Calendar, Gmail, Docs, and Sheets—as well as Slack. Use modern productivity, scheduling, travel, and task-management tools effectively. Creatively apply AI tools to improve organization, research, communication, and administrative workflows. Look for practical ways to make recurring processes faster, clearer, and more reliable. What We're Looking For Exceptional reliability and follow-through. Strong organizational skills and close attention to detail. Excellent judgment and the habit of sense-checking work before considering it complete. Advanced proficiency with Google Calendar, including time zones, recurring events, shared calendars, and color-coding systems. Strong working knowledge of Slack and the ability to monitor multiple communication streams without losing track of important details. Experience booking and coordinating domestic travel; international travel experience is helpful. A proactive mindset and willingness to take ownership. Comfort working in a fast-moving environment where priorities can change. Strong written and verbal communication skills. Fluency with modern digital tools and genuine curiosity about using AI productively. An eagerness to learn, work hard, and adapt to the CEO's preferred systems and working style. Ability to work from the Decatur office approximately three days per week when the CEO is in town. The Ideal Working Style You earn trust through consistency. If you say something will be done, it gets done—and done correctly. You notice when a calendar entry does not make sense, when a time zone has been overlooked, when an important Slack message requires action, or when a follow-up is at risk of being forgotten. You are comfortable receiving direct feedback and refining your approach. You bring energy, resourcefulness, and humility to the role, and you enjoy creating order behind the scenes so that others can operate at their best. Success in this position means the calendar is accurate, priorities are visible, important communications receive follow-through, travel runs smoothly, the office is taken care of, and the CEO can rely on you without needing to double-check the details.

Expected hours:

10.0 - 15.0 per week

Work Location:

Hybrid remote in Decatur, GA 30033