Job Overview We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of the office environment. Your energetic approach and attention to detail will support a productive workplace, facilitate seamless communication, and enhance overall office management. This paid position offers an exciting opportunity for someone with strong administrative skills and a passion for creating an organized, welcoming space for clients and staff alike. Responsibilities Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette. Handle multi-line phone systems, screening calls, taking messages, and transferring calls efficiently. Maintain organized filing systems, including digital spreadsheets and paper records, ensuring easy retrieval of information. Perform data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and spreadsheets. Assist with bookkeeping duties using QuickBooks or similar accounting software to support financial recordkeeping. Coordinate calendar management and scheduling for meetings, appointments, and personal assistance needs. Support office management tasks including supply inventory, filing, document proofreading, and general clerical duties to keep the office running smoothly. Qualifications Proven experience in office administration or clerical roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with spreadsheets and data entry. Excellent computer literacy and technical proficiency in office productivity tools. Strong communication skills with the ability to handle phone communication professionally in a bilingual environment preferred. Experience with multi-line phone systems, front desk responsibilities, and customer service is highly desirable. Knowledge of QuickBooks or bookkeeping experience is a plus. Demonstrated ability to manage time effectively while handling multiple priorities in a fast-paced setting. Previous experience as a medical receptionist or personal assistant is advantageous but not required. Join us as an Office Administrator and become an essential part of a vibrant team dedicated to excellence! Your energy, organizational prowess, and proactive attitude will help foster an efficient workplace where everyone can thrive. This role offers meaningful responsibilities that directly impact our daily operations while providing opportunities for professional growth in office management and administrative expertise.

Pay:

$25.56 - $30.79 per hour

Work Location:

Hybrid remote in Orange, CT 06477