An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Office Administrator Total Power Englewood, CO Job Details Full-time $48,000 - $65,000 a year 1 day ago Benefits Health insurance 401(k) matching Flexible schedule Qualifications CRM software Written communication Teamwork Interpersonal skills English Research Attention to detail Driving Sales management systems proficiency QuickBooks B2B CRM system proficiency Productivity software AI Sales automation technologies Quality data entry Full Job Description About Total Power Total Power is a critical power solutions company headquartered in Englewood, CO. We sell, install, and service uninterruptible power supply (UPS) systems and critical power infrastructure for data centers and commercial/industrial clients across the United States. As OEM partners with Toshiba and Powersmiths, we serve mission-critical environments where downtime is not an option. We're a tight-knit team in an active growth phase — and we're looking for someone who can grow with us. About the Role This is not a traditional admin job. You'll work directly with our CEO and President to keep the business running smoothly across multiple domains — and you'll take on a meaningful role in the build-out and ongoing management of our Zoho CRM system, which is central to how we manage our pipeline, customer relationships, and service operations. If you're someone who gets energized by variety, thrives in ambiguity, and can toggle between CRM data work in the morning and drafting a vendor email in the afternoon — this role was built for you.
Work arrangement:
Primarily remote. We ask that you visit our Englewood office a few times per week to collect, scan, and shred incoming mail. Must be Colorado-based.
What You'll Do:
CRM & Operations (Primary Focus) Drive day-to-day use and data integrity of our Zoho CRM — entering, cleaning, and maintaining records across customers, vendors, opportunities, and contacts Support the ongoing implementation and buildout of Zoho modules and workflows in collaboration with leadership Identify data gaps and process inefficiencies; help build better habits and workflows across the team Executive & Business Support Serve as an operational right hand to the CEO and President — tracking open items, preparing documents, and helping move business initiatives forward Handle ad hoc research, business correspondence, and special projects as needed Finance & AP/AR Support Assist with basic bookkeeping tasks including accounts payable and accounts receivable, in coordination with our bookkeeper Code and route vendor invoices; follow up on outstanding receivables when needed Customer & Vendor Communications Draft and send professional business communications on behalf of leadership Coordinate vendor outreach and manage purchase order logistics as needed HR Administration Support employee onboarding — paperwork, benefits enrollment, system setup Maintain organized employee records and assist with HR-related compliance tasks Office Administration Visit the Englewood office several times per week to process incoming mail (collect, scan, shred) Maintain digital filing systems and general administrative organization
What We're Looking For Required:
Located in Colorado with ability to visit our Englewood office several times per week High attention to detail; comfort with sustained data entry and record-keeping work Excellent written communication skills — you'll be drafting professional business emails regularly Strong proficiency in Microsoft Office or Google Workspace Hands-on experience with a CRM platform — Zoho strongly preferred; Salesforce, HubSpot, or similar considered 2-5 years of experience in an administrative, operations coordinator, or office manager role. However, excellent candidates who don't have direct experience will be considered. Nice to
Have:
Exposure to basic bookkeeping, AP/AR workflows, or QuickBooks Fluency and comfort with using AI/LLM tools such as ChatGPT, Claude, and Gemini Experience in a small or growth-stage business environment Background in technical services, the trades, or B2B professional services
What We Offer:
$48,000-$65,000, commensurate with experience Full low-deductible health insurance covered and 3% match for retirement savings Remote-first flexibility with a light in-office footprint Direct access to company leadership and meaningful visibility into the full business A role with real scope and room to grow as the company scales
Pay:
$48,000.00 - $65,000.00 per year
Benefits:
401(k) matching Flexible schedule Health insurance Application Question(s): Are you able to drive to Englewood, CO 3 or more times per week to pick up mail?
