Office Manager

Job Overview We are seeking an experienced and highly organized Office Manager to lead the daily operations of our office environment. This vital role involves overseeing administrative functions, managing office procedures, and ensuring a smooth workflow across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support our team and enhance overall office efficiency. As an Office Manager, you will be the backbone of our administrative operations, fostering a productive and welcoming workplace. Responsibilities Manage front desk operations, including greeting visitors, handling inquiries, and maintaining a professional reception area Oversee multi-line phone systems, directing calls efficiently and providing exceptional customer service Coordinate calendar management and scheduling for team meetings, appointments, and company events Maintain accurate records through data entry, filing, and document proofreading to ensure organizational integrity Utilize software tools such as Microsoft Office, Google Workspace, Simple Practice, and other computer applications to streamline administrative tasks Support bookkeeping activities including invoicing, expense tracking, and basic financial record keeping Assist with clerical duties such as typing correspondence, managing office supplies inventory, and organizing files Uphold excellent phone etiquette and customer support standards in all interactions Perform general office management duties to promote a clean, organized, and efficient work environment Experience Proven office management or administrative experience in a fast-paced setting Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and QuickBooks Experience handling multi-line phone systems and front desk responsibilities Demonstrated organizational skills with attention to detail in data entry and filing tasks Excellent customer service skills with the ability to communicate effectively in bilingual environments if applicable Prior clerical experience including proofreading, calendar management, and document preparation Knowledge of medical or dental receptionist duties is a plus but not required Personal assistant or medical receptionist experience is advantageous for supporting executive or clinical staff Join us as an Office Manager to play a pivotal role in creating an efficient workplace where every detail matters. Your organizational expertise will help foster a positive environment that empowers our team to succeed!

Pay:

$25.00 - $32.00 per hour

Benefits:

401(k) Flexible schedule

Work Location:

Hybrid remote in Big Bear Lake, CA 92315