Office Manager Lapauw USA Warwick, RI Job Details Full-time $45,000 - $60,000 a year 6 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Vendor relationship building Customer communication Accounts receivable management Assistant manager experience Administrative experience Client database systems Bachelor's degree QuickBooks Accounting and finance experience Business Administration CRM system proficiency Full Job Description Lapauw USA LLC, the North American arm of Lapauw International, is a leading provider of commercial flatwork finishing equipment for the laundry and textile care industry. We are seeking an experienced Finance & New Business Development Manager to lead financial operations, drive strategic growth initiatives, and expand our commercial footprint across North America. This role offers the opportunity to work cross-functionally with senior leadership, manage high-impact compliance and trade initiatives, and directly influence the company's business development strategy. It is imperative that the individual is resourceful and can work independently without supervision.

Responsibilities:

Manage the full invoicing cycle: preparing and issuing invoices, tracking payments, and reconciling outstanding balances Prepare and process payroll in coordination with the payroll provider/HR, including time tracking, leave administration, and accurate record-keeping Provide administrative support to the sales team: CRM management, follow-up on quotes and orders, and maintenance of customer records Oversee general office administration: correspondence, filing, office supply ordering, and acting as the point of contact for vendors Support accounts receivable/payable (AR/AP) follow-up in coordination with finance Coordinate logistics and administrative aspects of shipments, import documentation, and customs formalities Handle practical organization and administrative follow-up for trade shows and events (planning, logistics, vendor arrangements) Support marketing and website-related tasks (e.g., providing input for product information) Use QuickBooks, CRM, and Microsoft Office Suite to maintain accurate administrative, financial, and sales reporting Serve as a point of contact for internal and external stakeholders, and independently prioritize tasks in a hybrid work environment

Qualifications:

Bachelor's degree in Office Management, Business Administration, Accounting, or equivalent through experience At least 3-5 years of experience in an administrative, financial, or support role, ideally within an industrial or technical environment Strong knowledge of invoicing and accounting processes (AR/AP) Experience with payroll administration is a plus Familiarity with CRM systems Accurate, organized, and able to manage multiple tasks simultaneously Excellent communication skills, both internal and external Able to work independently and take ownership in a hybrid work setting Experience coordinating trade shows or vendor relationships is a plus Experience coordinating trade shows or vendor partnerships a plus

Pay:

$45,000.00 - $60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

Hybrid remote in Warwick, RI 02886