Office Manager / Bookkeeper

About Us Arnheiter Marine is a growing marine repair and fabrication company specializing in steel repairs on tugboats and barges throughout the New York Harbor area. We are looking for a dependable, organized, and motivated Office Manager / Administrative Assistant / Bookkeeper who can wear multiple hats and help keep daily operations running smoothly. ResponsibilitiesAccounts Payable Pay vendors and track due dates Add new vendors into QuickBooks Save and organize invoices in project folders Assist with material purchasing and tracking Accounts Receivable Match incoming payments to invoices Follow up on overdue customer payments Send invoices and customer paperwork Accounting / Bookkeeping Reconcile accounts in QuickBooks Match transactions and maintain organized records Assist with payroll and insurance reporting Office Administration Maintain organized Microsoft OneDrive file structure Track vehicle registrations, insurance, and E-ZPass accounts Monitor important emails, meetings, and deadlines Maintain employee paperwork and onboarding documents Assist with monthly and quarterly reporting Project & Operations Support Obtain quotes from vendors and suppliers Follow up on material orders and deliveries Track labor and material costs by project Assist with permit and application paperwork when needed Qualifications Strong organizational skills and attention to detail Comfortable handling multiple tasks at once Experience with QuickBooks preferred Proficient with Microsoft Office and cloud file systems Good communication and follow-up skills Self-motivated and dependable Experience in construction, marine, industrial, or trade businesses is a plus Compensation Competitive pay based on experience Flexible growth opportunity within a growing company Part time Location Remote with semimonthly in person meetings.

Pay:

From $25.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Forked River, NJ 08731