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Office Manager/Bookkeeper
Job
Old Wood Delaware
Remote
$46,800 Salary, Full-Time
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Job Description
Job description: Overview We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team. This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of daily office/production functions while maintaining accurate financial records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive and welcoming environment. This position offers an exciting opportunity to contribute to a family business by managing essential office processes and supporting team success. Responsibilities Oversee daily office/production operations, including front desk management, multi-line phone systems, and scheduling appointments or deliveries. Manage vendor relationships, negotiate contracts, and coordinate procurement of supplies and services. Supervise production staff on job orders and questions to enhance team performance. Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations. Maintain accurate financial records, prepare budgets, and assist with payroll processing to ensure timely and correct employee compensation. Manage human resources functions such as filing employee records, supporting onboarding processes, and ensuring compliance policies. Ensure efficient calendar management for team members while coordinating appointments, job scheduling and delivery logistics. Support office management duties such as filing systems, document organization, and maintaining a professional front desk environment with excellent phone etiquette. Qualifications Proven experience in office management or administrative roles with strong clerical and organizational skills. Demonstrated supervisory experience leading teams or managing staff effectively. Proficiency in QuickBooks accounting software and general bookkeeping practices. Experience with schedule management, calendar coordination, and vendor management. Knowledge of human resources procedures including payroll processing and employee record keeping. Familiarity with budgeting processes and financial reporting is highly desirable. Excellent communication skills combined with professional phone etiquette and customer service orientation. Ability to handle multiple priorities efficiently in a fast-paced environment while maintaining attention to detail. Experience with a construction, manufacturing, or woodworking business a plus but not required. Prior experience in a production or sales settings is a plus but not required. Join us to be part of a vibrant team where your organizational talents and financial expertise will make a meaningful impact! We value energetic professionals committed to fostering an efficient workplace while supporting our mission of excellence in service delivery.