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MI
Macelectrics inc
Office Manager/Bookkeeper
Entry-Level JobVerifiedNo experience needed
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Based on Massachusetts data
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$68,462 / year median in Massachusetts
+2% projected growth
Job Description
Office Manager/Bookkeeper Macelectrics inc Roxbury, MA Job Details Part-time $26.31 - $31.69 an hour 1 hour ago Benefits Flexible schedule Qualifications Computer literacy Full Job Description Job Summary We are seeking a dynamic and detail-oriented Office Manager/Bookkeeper to join our team. This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of daily office functions while maintaining accurate financial records. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to support our team and clients effectively. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative and bookkeeping expertise. Responsibilities Manage daily office operations, including overseeing front desk activities, handling multi-line phone systems, and coordinating schedules. Maintain accurate financial records using QuickBooks and other productivity software; perform data entry, invoicing, and expense tracking. Prepare and reconcile financial reports, monitor accounts payable and receivable, and ensure timely payments. Organize and maintain filing systems, both digital and physical, ensuring documents are up-to-date and easily accessible. Provide exceptional customer service by assisting clients with inquiries via phone or email, supporting client communication efforts. Schedule appointments, manage calendars, and coordinate meetings for staff or executives. Support administrative tasks such as proofreading documents, managing spreadsheets, and performing word processing duties with high accuracy. Utilize strong organizational skills to prioritize tasks efficiently while managing multiple responsibilities in a fast-paced environment. Skills Proficiency in QuickBooks accounting software for bookkeeping tasks. Excellent computer literacy with strong skills in Microsoft Office Suite (Word, Excel, Outlook) and productivity software. Experience with multi-line phone systems and phone etiquette to ensure professional communication. Bilingual abilities are a plus to facilitate diverse client interactions. Strong organizational skills with the ability to manage time effectively and handle multiple priorities simultaneously. Demonstrated clerical experience including data entry, filing, proofreading, and document management. Exceptional customer service skills with a friendly demeanor at the front desk or via phone support. Technical proficiency in office management tools such as spreadsheets and calendar management applications. Previous experience in administrative roles or personal assistant positions is highly desirable for supporting executive needs. Join us in this engaging role where your organizational talents will keep our office running smoothly while your financial acumen ensures accuracy in our bookkeeping processes!