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Job Description
TWC Phoenix is part of the Greenwood Industries family of market-leading specialty contractors. The company was formed through the merger of The Waterproofing Company, the nation's oldest waterproofing firm, and Phoenix Bay State Construction Company, Inc., a recognized leader in masonry construction and restoration. Together, they provide comprehensive waterproofing, masonry, and restoration services throughout the Northeast. With three locations throughout the Northeast, TWC Phoenix is recognized by Engineering News Record as one of the top 15 masonry contractors in the United States. As TWC Phoenix continues to expand its capabilities and regional reach across complementary exterior building services, it offers rewarding and challenging career opportunities with strong potential for professional growth. As an Office Administrator , you will be an integral member of a small team in our TWC Phoenix Providence office. You will wear many hats as you manage the office activity, work with vendors and customers, perform bookkeeping, accounts payable/receivables, payroll, and billing, answering phones, and everything in between to support the business operations.
Responsibilities:
Requisition and track projects, submit to insurance, and set up for billing Handle all the certified payroll reporting and submit hours for all field employees Create client billing, enter payables into the system, and scan checks into the bank Perform monthly Alliant upload and month end payroll reporting and insurance coverage Use Quantum Project Management for weekly certified payroll while completing RI form requirements. Upload payroll into LPC Tracker Complete and submit Building Futures - RI weekly payroll reports Create and send lien waivers with requisitions for vendors and material suppliers Send the company and material warranty information at the end of projects to project owners Review estimates to create and submit proposals (i.e., in a word document) Perform AIA billing, including forms for customers, scope of work and value completed to bill out items monthly using Textura and other programs Close out projects, including product data and submittals, all spec data sheets for any material installed, along with the warranty information Set up projects, create job folders, process contracts, order insurance certificates, and performance bonds (if needed) Identify and coordinate office repairs and needs; answer phones and provide general office support Serve as a Notary in the office Perform other duties or responsibilities as assigned
Requirements:
3+ years of Office Administrator/Manager experience 2+ years bookkeeping with related accounting experience Strong assertiveness and verbal/written communication skills Experience with inputting data, reporting, and completing forms Construction or trades related office experience is a plus Ability to multitask and prioritize in a fast-paced environment Strong skills with Microsoft Office; experience with Procor a plus Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this position. At Greenwood, our benefits prioritize your health, financial security, and overall well-being: Medical Coverage through Blue Cross Blue Shield with No Deductible 401(k) Retirement Plan with Company Match Generous Paid Time Off - Vacation, Sick, and 10 paid company holidays Company-Paid Short-Term and Long-Term Disability Insurance Comprehensive Blue Cross Dental and Vision Insurance Pre-Tax Flexible Spending Accounts (FSA) Employee Assistance Program (EAP) The salary and benefits represent what is expected for this role at the time of posting. Compensation offered may be influenced by a variety of factors including work experience, qualifications, industry experience, market and business considerations, and internal equity, among other factors. Greenwood Industries is an Equal Opportunity Employer. We consider all qualified applicants for employment regardless of race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Job Type:
Full-time Pay:
$30.00 - $35.00 per hour
Benefits:
Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Application Question(s): Are you legally authorized to work in the United States without current or future employer sponsorship? Are you able to work five days per week in the Providence office?
Experience:
Office Administrator/Manager :
3 years (Required) bookkeeping with related accounting: 2 years (Required)
